January 14, 2016 Print E-mail


Meeting Minutes of January 14, 2016
Amended and Approved on 3/22/16

I.  Welcome and Introductions

Present: Jessica Callahan, Ovieda Elliott, Mark Lovelace, Cameron Mull, Dian Pecora, Connie Sundberg, Susan Buckley (9:30-10:15 am)

Staff: Mary Ann Hansen, Andrea Sousa

Consultant: Nancy Howatt, Kim Puckett

Guest: Sarah Vogel

Absent: Sydney Fisher Larson, Sheryl Lyons

Ovieda Elliott called the meeting to order at 8:30 am


II.  Public Comments and Announcements
Ovieda Elliott shared her experience and frustration in finding child care for her granddaughter. She called 20 child care sites and only one ½ time opening was available in regards to FTCHEN Network providers.

Sarah Vogel from Partnership Health Plan of California routed flyers and information about the perinatal program “Growing Together,” which provides telephonic support to pregnant women enrolled with Partnership Health Plan. The program also offers case management services, referrals to community resources and free breast pumps for breastfeeding clients returning to work or school. Kim Puckett inquired about data sharing.

Jessica Callahan announced the Humboldt County Immunization Task Force will be doing public relation campaigns about immunization awareness.  Outreach will occur at soccer enrollment events, school events, and other activities. Posters will be distributed to playgroups, schools, and businesses.  Open Door Community Centers are now checking if their patients are up-to-date on immunizations during each visits.  Open Door Community Centers are also offering classes for parents about immunizations. Kim Puckett shared that she learned through playgroup surveys that some parents have concerns about unimmunized children when attending playgroup activities.


III.  Executive Director Report

  • Mary Ann has developed an E.D. Blog for Commissioners and staff and asked Commissioners to let her know if they would like to see specific information on the blog.  She reminded Commissioners to hit the “follow” button in order to receive updated blogs. Commissioners shared they liked the blog, but some are experiencing problems with the “follow” button on mobile phones.  Mary Ann will look into this.
  • Flyers of upcoming community events and Times Standard articles were shared.
  • Mary Ann shared that music and movement activities are starting in the playgroups.  We have contracted with North Coast Music Together to visit every First 5 funded playgroup throughout the County during the next 18 months.
  • Mary Ann met with Ron White of Humboldt Area Foundation to talk about their effort around cultural proficiency.  The “Creating Communities” program's focus is sponsoring a 2016-17 pilot series on inclusion with Professor John Powell and the Haas Institute for a Fair and Inclusive Society. The series seeks to improve participating sectors’ ability to be more inclusive of marginalized populations.  Cultural Connections Collaborative members will meet with Ron White at their January meeting to discuss how the Collaborative’s efforts align with Creating Communities, and if the Collaborative can give input or join as a cohort during the 18 month planning process to bring Professor Powell to Humboldt County. Mary Ann shared that Humboldt State University is interested in joining as a cohort.
  • The First 5 IMPACT grant continues to evolve. IMPACT regions have been established and Humboldt was grouped with Mendocino, Sonoma, Del Norte, and Lake Counties. The regions are working on central data collections and monetary incentives are available for sites to enter data into the system. Regional anchor trainings will be scheduled and one training will occur in Humboldt. Commissioners talked about ECERS and CLASS trainings for our County.  In regards to ECERS training, Ovieda Elliott remarked that the child care providers that were accepting the “Network” no longer are participating, due to excessive paperwork and low reimbursement rates. In addition, she feels that we are losing the long-established child care workers due to increased educational demands, because they are nearing retirement and no longer want to go back to school. The remarks prompted a brief discussion about the lack of quality family child care in Humboldt County. It was suggested to place a child care discussion on a future Agenda.


IV.  Approval of Minutes: Commission Meeting Minutes of December 10, 2015
The Meeting minutes of 12/10/15 were approved as written.


V.   Consent Calendar:
A.         November 2015 Postings

The November 2015 postings were approved as presented.


VI.   Discussion Item: Commission Officers
Per the Commission’s Bylaws, at a January Commission meeting officers for the Commission are proposed, and at a subsequent meeting nominees are selected by Commissioners.

Commissioners nominated Sydney Fisher Larson and Mark Lovelace as co-chairs and Susan Buckley as chair-elect for calendar year 2016.


VII.  Discussion Item: Evaluation Framework
Evaluator Kim Puckett shared background information on the Evaluation Framework, which was developed based on Liz Schorr’s Pathways Mapping Initiative.  We use the Evaluation Framework as a way to look at data of funded programs and how they are doing in regards to our Strategic Goals.  Within the Evaluation Framework, each Goal has Sub-goals, Actions and Indicators, and include which funded programs relates to the various goals and indicators. Some indicators include data sources that are non-First 5 Humboldt data sources, such as County Health Status Profiles and California Health Interview Survey. Data will also be collected from the IMPACT grant, which will likely have indicators in more than one Commission Goal. The IMPACT indicators will be incorporated in the next Evaluation Framework update. The Evaluation Framework is updated on a yearly basis.

Kim reviewed the updates of the 2015/16 Evaluation Framework with Commissioners.  She explained programs named in orange type are programs receiving funding from First 5 Humboldt that conduct activities that directly impact that indicator and may also be a source of data for that indicator.  If a First 5 Humboldt funded program is listed in teal type that means the program is collecting data for that indicator but might not be directly conducting activities that impact that indicator. Other non-First 5 Humboldt data sources are listed in purple type.

Only minor updates were made to the 2015/16 Evaluation Framework, such as changing job titles to program names and minor change of wording of a few indicators to better match the measures we are using. The hospital dentistry indicator was removed, since we are no longer funding this program.

Data sources used for the Evaluation Framework come from surveys, program reports, site visits, etc.  Jessica Callahan inquired about the process of KiST data that is collected by Humboldt County Office of Education in regards to children entering kindergarten ready to learn in relation to playgroup participants.

Kim explained how the Evaluation Framework ties into the Program Evaluation Team process. She shared that changes to data forms are being considered and that some data forms will be offered electronically.


VIII.  Discussion Item: Fiscal Management Guide
Per the recommendation of the Fiscal Subcommittee, discussion of sections of the First 5 Association Fiscal Management Guide will become a regular Agenda Item, as they pertain to the First 5 Humboldt work. This will be helpful in preparation for the upcoming Strategic Plan process.  In regards to the Strategic Plan, we will have to follow several First 5 statute procedures, like holding a public hearing on the draft Strategic Plan before adoption.

Fiscal Consultant Nancy Howatt participated in this discussion item. The Overview of Session #1 of the Financial Management Guide, 5th Edition was introduced.  For today’s discussion item Section 4:  Planning & Budgeting (pages 27-31) of the Financial Management Guide was selected, in preparation of the Strategic Plan update. It was explained that the Strategic Plan, Long Term Financial Plan, and Budget are interconnected. First 5 Humboldt revises the Strategic Plan every four years. Nancy pointed out that the long-term financial plan is considered a sustainability plan and the budget is considered a short-term operational plan.

The collaborative process of the Strategic Plan, the Policy Statement relating to the Strategic Plan, and the Procedures required to implement a Strategic Plan was discussed. In regards to the Long Term Financial Plan, the reason for implementing a long-term financial plan was discussed and what procedures we have in place (Sustainability Fund, 10-year fiscal forecast). A Budget is a commitment of available resources for a specific period, in our case for each Fiscal Year (July 1st – June 30th). The Fiscal Management Guide recommends that a budget should show a long-term perspective of funding and that a budget calendar be developed. The budget is shaped by Strategic Plan goals. The Commission does have an 18-month budget calendar and the Commission’s budget shows long-term commitments.  The budget is reviewed by the Fiscal Subcommittee and by the Commission prior to adoption. Any changes made to the total budget must be approved by the Commission; for us this is the Revised Budget that is presented each Fiscal Year after the Audit has been completed. The budget is posted on the Commission’s website in a user-friendly document.

Commissioners discussed bringing in a facilitator at this year’s Commission Retreat for the Strategic Plan discussion. Commissioners requested to add the Strategic Goals as discussion items for the upcoming Commission meetings in preparation of the Strategic Plan discussion.  Some Commissioners questioned if the Commission’s goals have changed and if any changes are needed in the Strategic Plan update.  Mary Ann mentioned that the Commission will have to discuss the Long Term Financial Plan, because of declining Prop.10 revenue. Commissioners need to discuss how long we can preserve funding for core programs, funding priorities, how long we should take funds from the Sustainability Fund, what future funding cycles could look like, etc.  Commissioners talked about ballot measures and possible tax venues to maintain funding for core programs.

Nancy Howatt talked about the currently approved Ten-Year Fiscal Forecast. Last Fiscal Year, the Playgroup Initiative was approved and included in the 10-year fiscal plan. With the development of the Strategic Plan Update, Commissioners can set priorities for the next four years. Commissioners also need to review the cost of doing business, i.e. administrative cost, investment interest rates, incorporate legislative actions, using the Sustainability Fund for programs, consider legal actions, and changes of funded programs and priorities. Nancy explained that the Ten-Year Fiscal Forecast is not a binding plan and is used as a best-practice model. Changes and updates are made with the budget process.  Nancy suggested doing an analysis of past trends to use for the Program Evaluation Team reviews.

Susan Buckley shared that MediCal Managed Care/Intergovernmental Transfer Process should be looked at for additional funding sources when looking at funding our core programs.

The Policies and Practices section of the Fiscal Management Guide will be a discussion item on the next Commission Agenda.

The meeting was adjourned at 10:15 am.

Next Meeting:Thursday, February 11, 2016
8:30 am to 10:30 am
Office of First 5 Humboldt

Chair:  Dian Pecora

Minutes compiled by:  Andrea Sousa, Executive Secretary, First 5 Humboldt, 1012 - 2nd Street, Eureka, 95501

Future Agenda Items:

  • Strategic Plan
  • Family Child Care and Educational Standards
  • Humboldt County Birth Data


Future Meetings:
Tuesday, March 22, 2016 from 5-7 pm
Thursday, April 14, 2016 from 8:30 – 11 am
Thursday, May 12, 2016 from 8:30 – 11 am
Tuesday, June 21, 2016 from 5-7 pm
Thursday, Aug. 11, 2016 from 8:30 – 10:30 am
Tuesday, Sept. 13, 2016 from 5-7 pm
Tuesday, Oct. 25, 2016 from 5-7 pm
Thursday, Nov. 17, 2016 from 8:30 – 10:30 am
Thursday, Dec. 8, 2016 from 8:30 – 10:30 am