May 12, 2016 Print E-mail

 

Meeting Minutes of May 12, 2016

Approved on 6/21/16


I.  Welcome and Introductions

Present: Jessica Callahan, Ovieda Elliott, Sydney Fisher Larson, Mark Lovelace (8:45 – 10:45 am), Cameron Mull, Dian Pecora, Susan Buckley (9:30 – 11 am)

Staff: Mary Ann Hansen, Andrea Sousa

Consultant: Kim Puckett, Nancy Howatt

Guests: Jeanette Hurst, Linda Prescott, Jessica Grant, Jeanine Lancaster, Nancy Kinziger

Absent: Nica Meggerson, Connie Sundberg

 

Jessica Callahan called the meeting to order at 8:30 am

 

Commissioner Callahan explained that, per the revised Conflict of Interest Policy, Commissioners will be asked at the beginning of each Commission meeting if any Agenda Items on the day of the meeting will present a Conflict of Interest for Commission members.  In reviewing today’s meeting Agenda, Commissioner Mull announced a Conflict of Interest for Action Item VIII. Annual Program Evaluation Team Recommendations for Fiscal Year 2016/17 for the Arcata Play Center and the Blue Lake Community Resource Center.  Commissioner Pecora announced a Conflict of Interest for Action Item VIII. Annual Program Evaluation Team Recommendations for Fiscal Year 2016/17 for the Children’s Dental Strategic Plan and the Nurse Family Partnership.  Commissioner Pecora also announced a Conflict of Interest for Action Item VII. Oral Health Initiative.

 

II.  Public Comments and Announcements

No public comments or announcements were made.

 

III.  Executive Director Report

  • Mary Ann shared that an Organizational Climate Survey was distributed to staff and consultants. The Survey is anonymous, and Commissioner Fisher Larson will review the survey results.
  • Mary Ann has agreed to serve on the First 5 Association Policy Committee.
  • The First 5 Association is holding an annual data and indicators meeting with County Executive Directors and Evaluators to discuss the launch of the First 5 service category indicators, adoption of the child outcome indicators, systems change indicators, and child demographics, and the revision of the annual report.  Mary Ann and Evaluator Kim Puckett will attend this meeting on May 17th in Santa Cruz.
  • The john powell presentation was well attended and Commissioners will have an opportunity to continue the conversation about inclusiveness within the Commission’s work.
  • An informational meeting about the First 5 Impact grant will be provided to early childhood educators and playgroup leaders on May 18th at Humboldt County Office of Education. The Impact Coordinator position has been announced and applications have been accepted by County Human Resources. Interviews are expected be held soon.  Nancy Howatt and Jennifer Gonzales will participate with Mary Ann in doing interviews, after we receive the top applicants picked by County Human Resources.
  • Mary Ann met with Peter Pennekamp, Marianne Pennekamp, Meg Walkley and Beth Heavilin to discuss strategies for sustaining the 0-8 Mental Health Collaborative’s work and for seeking possible funding sources.
  • Dr. Eagles agreed to fund a pilot position for a half-time training coordinator for the 0-8 Mental Health Collaborative for one year.  The training coordinator will be housed with First 5 Humboldt.
  • Red Leaf Press contacted Mary Ann to inquire if she, Meg and Beth are interested in publishing a book. The proposal came in response of the article “Rooted in Partnerships:  Growing a More Responsive Early Childhood Mental Health System,” that was written by Mary Ann, Meg and Beth, and published by the National Association for the Education of Young Children.
  • First 5 Association Executive Director, Moira Kenney, will be facilitating the Commission Retreat on July 7th.  The Retreat’s main focus will be working on the revision of the Strategic Plan.
  • The newly released Community Report was shared. Commissioners said they like the clear, friendly, and easy to understand language in the report.
  • Commissioners received a flyer about the upcoming annual public hearings for the First 5 California Annual Report for FY 14/15 and for the First 5 Humboldt Strategic Plan.  These public hearings are a mandatory requirement by the State.

 

IV.       Approval of Minutes:
A.
Commission meeting minutes of April 14, 2016

ACTION: The Commission meeting minutes of April 14, 2016 were approved as written.

 

V.        Consent Calendar:
A. March 2016 Postings
B. Conflict of Interest Policy

ACTION: The March 2016 Postings and the amended Conflict of Interest Policy were approved as presented.

 

VI.  Information Item: Subcommittee & Workgroup Reports

    • Strategic Plan Workgroup
      • The Strategic Plan workgroup met on April 18th and discussed reframing the current five Strategic Plan goals.  With declining revenues, the workgroup discussed moving the current 5th Strategic Plan goal to be placed as the 1st Strategic Plan goal.
    • ECCE
      • The Early Childhood Care and Education (ECCE) Subcommittee met to discuss details for a presentation to the Commission about Family Child Care and Educational Standards. ECCE Subcommittee members also discussed exploring ways to meet the needs of child care providers who serve children with mental health challenges.  A collaborative effort with the 0-8 Mental Health Collaborative is in the works for a training with Steve Graner from the ChildTrauma Academy. Steve Graner is currently serving as the Project Director for the Neurosequential Model in Education for the ChildTrauma Academy, training teachers and early childhood educators in trauma-informed educational practice. The plan is holding a 2-day training, with the focus for school-based staff/teachers for one day and the focus for early childhood educators for one day.
    • Evaluation
      • The Evaluation Action Team is not meeting in May and June, and is waiting for First 5 California/First 5 Association to adopt the new evaluation indicators, so the Evaluation Action Team can incorporate the indicators into the local work.
    • Fiscal
      • The Fiscal Subcommittee met yesterday, reviewed the Fiscal Year 2016/17 budget, and reviewed fiscal policies.
    • Parent & Family Support
      • The Parent & Family Support Subcommittee is scheduled to meet on May 27th.

 

VII. Action Item: Oral Health Initiative

Commissioner Pecora announced a Conflict of Interest, recused herself and left the room.

 

Commissioners received an update on the Oral Health Initiative and the progress made in addressing the strategies identified in the Children’s Dental Strategic Plan for Humboldt County from Leigh Pierre Oetker at the last meeting. At that meeting Commissioners also received a funding proposal in the amount of $25,000 from Public Health.

 

First 5 Humboldt provided funding for the Oral Health Initiative work for the last three years and the contract is ending on June 30, 2016. The proposal/request is for funding the Oral Health Coordinator position for one additional year. The proposal’s intention focuses on creating systems change, and improving education and prevention efforts for all children and families in Humboldt County. Commissioners discussed that the proposal and the achievements mentioned within the proposal are focused on school-based activities. The proposal is broad-based and does not address how the funds will be applied to improve oral health access and services for children age 0-5. Commissioners talked about the lack of definition of deliveries within the proposal and how the funds would be used to accomplish the proposed activities.

 

The information received at the last meeting from Leigh was discussed, and the Program Evaluation Team (PET) recommendation for Fiscal Year 2016/17 was considered.  Part of the Program Evaluation Team recommendation’s focus was on the “lessons learned” over the last 3 years of providing funding to address the strategies identified in the Children’s Dental Strategic Plan for Humboldt. County. The PET recommendation is to not provide further funding, based on the review and conclusions that activities were not 0-5 focused, reports submitted often discussed children outside the Commission’s target population, and some activities reported upon on were done by other agencies.

 

Commissioners questioned if other funding opportunities are available to help moving the work that has been accomplished so far forward. With declining Prop.10 revenue, and the Commission’s focus on children age 0-5 and their families, Commissioners suggested to not approve funding for the requested proposal. Commissioner Elliott inquired if Humboldt BRIDGES funds could be available to fund the Oral Health Coordinator position.  Mary Ann mentioned that the North Coast Funding Partnership has expressed an interest in receiving a funding proposal for the Oral Health Initiative.

 

Commissioners were informed that funding for oral health activities in the FY 16/17 budget is close to 12% of the annually available Prop.10 revenue. The remaining revenue is earmarked for other health and well-being programs, early childhood care & education programs, parent & family support programs, and playgroups. Mary Ann said that during a recent First 5 Association meeting it was shared that some First 5 counties are moving away from providing oral health funds because other funding sources are becoming available. As Commissioners heard from Leigh at the last meeting, Public Health will be applying for the MediCal 2020-Dental Transformation Initiative.

 

ACTION: Commissioners came to consensus to not approve the funding request in the amount of $25,000, with Commissioner Pecora leaving the room during the discussion and decision-making process for this Action Item.  Commissioners directed Mary Ann to write a letter to Public Health to inform them of the funding decision and to suggest approaching other possible funding sources, such as the North Coast Grantmaking Partnership.

 

 

VIII.  Action Item: Annual Program Evaluation Team Recommendation for Fiscal Year 2016/2017

Commissioners reviewed the Program Evaluation Team Recommendation for Fiscal Year 2016/17 at the 4/14/16 meeting for the following programs: KEET-TV – Ready To Learn, Blue Lake Community Resource Center & Playgroup, 211 Humboldt and Women & Children’s Fund, Rio Dell Playgroup, Arcata Play Center, Manila Family Resource Center & Playgroup, Mattole Valley Resource Center & Playgroup, McKinleyville Family Resource Center, McKinleyville Playgroup, Tiny Tots Playgroup, Mothers of Preschoolers (MOPS), Orleans Playgroup, and Southern Humboldt Playgroups.

At today’s meeting Commissioners reviewed the following Program Evaluation Team Recommendations for Fiscal Year 206/17:

 

Humboldt County Library: Jeanine Lancaster was hired as the new Children’s Librarian when JoAnn Bauer retired.  Jeanine was the former outreach coordinator for the Library partnership with First 5 Humboldt. She is very supportive of the partnership, works well with families and providers, and is bi-lingual. Of concern was that some parents were feeling uneasy and not safe when entering the Library, but the Library continues to put efforts into addressing parents’ concerns.

 

The Program Evaluation Team (PET) recommendation is to review short and long-term outcomes in the Scope of Work with the Children’s Librarian in the first two months of Fiscal Year 2016/17 and revise as appropriate; and to continue funding in the amount of $75,000 for Fiscal Year 2016/17.

 

Commissioner Lovelace was absent during the review and the discussion of the PET recommendation for FY 16/17 for the Library Partnership, therefore avoiding any Conflict of Interest issue that may have arisen.

 

 

Humboldt County Office of Education Partnership: This partnership offers support to First 5 Humboldt funded playgroups and the 0-8 Mental Health Collaborative by providing funds for the Children & Family Support Specialist and the Inclusion Specialist.  New for Fiscal Year 2015/16 was the addition of the nutrition component to support First 5 funded playgroups.  The Specialists are highly skilled and work well with families and providers.  The work of the Specialists continues to raise the awareness of 0 to 5 children within education settings. Both Specialists continue serving as co-chairs for the 0-8 Mental Health Collaborative. The Specialists have expressed interest in providing a model/demonstration playgroup.

 

The Nutritionist developed an assessment tool to use at site visits to playgroups based on the SHINE assessment and the Contra Costa assessment. The assessment tool is being used as a guide to assess the quality of snacks, nutrition education, and the playgroup environment in regards to healthy eating for children and families attending playgroup activities. The work of the Nutritionist needs to be better defined and supported in Fiscal Year 2016/17.

 

Of concern is that both Specialists continue to have a heavy workload, and need to have reflective practice time; and the Inclusion Specialist needs supervision in the reflective practice model to maintain the skills required for her Infant Family Early Childhood Mental Health endorsement. In addition, both Specialists do not have adequate space for their own work and for their work with families, including a confidential meeting space.  Mary Ann reported that Dr. Eagles has agreed to provide pilot funds for a part-time 0-8 Mental Health training coordinator, which would relieve some of the Specialists workload.

 

The PET Recommendation is for the Specialists to continue providing support to First 5 Humboldt funded playgroups and leadership within the 0-8 Mental Health Collaborative. It is recommended for Humboldt County Office of Education to explore ways to address the space issues for the Specialists, and to ensure that the Specialists receive reflective supervision; and the Inclusion Specialist receive supervision in accordance with the reflective practice model and endorsement requirements. If possible, exploration of providing space for a model/demonstration playgroup is encouraged.

 

The PET Recommendation for the Nutrition component is to explore alternative funding for Safe Food Handlers training and to explore possible options for providing food to playgroups through Food Program funding.  The Scope of Work in Fiscal Year 2016/17 for the nutrition component will address focusing on providing sample menus for playgroups and connecting playgroups to local markets and farmers for food resources. PET is also recommending to eliminate funding for the nutrition component in Fiscal Year 2017/18, the last year of the three-year agreement.

 

Commissioners expressed concern about the Specialists scopes of works within the parameters of Humboldt County of Education and if their time is being utilized for activities other than 0-5 activities and 0-8 Mental Health Collaborative activities.

 

Linda Prescott, Nutrition Program Coordinator for the Humboldt County Office of Education, provided a history of her work with First 5 Humboldt funded programs. She mentioned that she had provided food samples in the past to playgroups, but it seemed that it did not make a great impact. She asked if the Commission would consider to re-examine the PET recommendation to eliminate funds in Fiscal Year 2017/18 and for the Program Evaluation Team to re-assess the progress made when going through the next PET review. Since FY 15/16 is the first year of funding for the nutrition component, it is too early to determine what impact it has on the playgroups. Linda talked about exploring ways for receiving a reimbursement source to provide nutritious snacks to playgroups.  She is in the process of applying for funding from the Child Nutrition Program and she is planning on implementing the reimbursement process in the fall of 2016. Her goal is to improve the quality of snacks that are currently offered at the playgroups and she is working on providing sample menus at the playgroup sites.

 

Commissioners discussed Linda’s request and agreed to re-evaluate the nutrition component in the FY 2017/18 PET review process for further funding, but also agreed not to commit to further funding for the nutrition component until the FY 2017/18 PET recommendation has been received.  Some Commissioners mentioned that, with reduced revenue, the hard decision will have to be made to reduce or eliminate funding to some programs, even if they are considered quality programs.

 

Commissioners agreed to approve the PET recommendation for the FY 2016/17 funding amount of $230,087, which includes the budget for the Specialists and the budget for the nutrition component.

 

 

211 Humboldt: Commissioners reviewed the PET recommendation for 211 Humboldt at the last meeting and suggested revising the recommendation.  The revised PET recommendation remains at discontinuing funding for 211, but that 211 may submit a one-time proposal for bridge funding for the remainder of calendar year 2016 after the concerns in the 2016 PET recommendations have been addressed. Fund for the Women and Children’s Fund remains at $5,000 for Fiscal Year 2016/17.

 

Jeanette Hurst thanked the Commission for including the opportunity to apply for bridge funding in the PET recommendation.  She said she is addressing the concerns in the PET recommendation and is more pro-active with the Latino community.  She now has bi-lingual staff continuously at 211.  She shared that the Spanish translation line was only utilized three times last year.  She is also working with the Humboldt Network of Family Resource Centers to have an A-Factor worker assigned to 211 to help with revamping of the 211 website. The revised website should be completed this summer. Jeanette shared is working on 211 receiving a sustainable funding source, and is watching SB1212, a disaster preparedness bill, going through the Legislature.  If the bill is approved, 211 can apply to be a second disaster program in Humboldt County under the emergency bill. She is going to ask for letters of recommendation to advocate for SB1212 funding.

 

 

Manila Family Resource Center/Playgroup: Commissioners reviewed the PET recommendation for the Manila FRC/Playgroup at the last meeting and suggested a revision to the recommendation. At the last meeting, Commissioners reviewed the recommended funding amount of $20,000 for FY 2016/17, and discussed funding the Manila FRC/Playgroup at $15,000 for FY 2016/17 and including a one-time only funding of up to $5,000 for the playgroup to obtain quality materials/equipment in FY 2016/17. The revised PET recommendation includes these changes.

 

 

Discovery Museum: The Discovery Museum has undergone numerous changes the last year, with transitioning to new locations (twice) and hiring of a new Executive Director and staff. Despite these challenges, the Discovery Museum has managed to keep playgroup activities consistent. Survey comments are very positive about the activities provided, and staff is doing a good job in greeting the families. Surveys also indicate that families would like more information about other services, programs and activities.  Due to the moves and change-over in staff, Family Fun Nights and Adventure Afternoons were not provided during the last six months. Of concern is that with the constant change of staff within the last two years, bottom-line practices need to be re-established.  The PET recommendation is for Discovery Museum staff to complete a bottom-line self-assessment. First 5 Specialists will provide technical assistance. Unclear from the mid-year report was if First 5 funds are used specifically on 0-5 activities.  The PET recommendation is for clearer documentation and for conducting time studies for positions funded by First 5 funds. First 5 staff will conduct an in-depth review of the program.  Funding was recommended at $9,000 for the period July 2016 – January 2017, then re-evaluate the program. Funding recommendation for the entire Fiscal Year 2016/17 is in the amount of $18,000; a $2,000 reduction from the prior Fiscal Year.

 

Commissioner Elliott voiced concern about the playgroup leader being present during all offered playgroup activities.  She mentioned that she has attended playgroup activities several times and she was not clear who was leading the playgroup activities.  In addition, she voiced concern about the type of snacks being offered to the children during playgroup activities.

Commissioner Pecora and Commissioner Buckley announced a Conflict of Interest for the following two programs – Nurse Family Partnership and Children’s Dental Strategic Plan – and left the room during the discussion of these two programs.

 

Nurse Family Partnership: Commissioners Pecora and Buckley were absent during the discussion of this program.

 

In calendar year 2015, Nurse Family Partnership (NFP) enrolled 90 new mothers who met the eligibility requirement to participate in the program and forty five babies were born into the program. Per collected data, over 92% of the mothers initiated breastfeeding at birth, and immunization rates for the children are high, per the National NFP objective. NFP is one of the few programs in Humboldt County for pregnant/parenting teens. Survey comments are very positive from the parents. Parents indicated they would like more ways to connect with other parents.  Playgroup attendance is low for the parents surveyed.

The PET recommendation is to continue funding at $66,805 for Fiscal Year 2016/17 and explore and work with First 5 staff on reporting of indicators, data and results in regards to program evaluation.

 

 

Children’s Dental Strategic Plan: Commissioners Pecora and Buckley were absent during the discussion of this program.

 

Funding for the Children’s Dental Strategic Plan ends in June 2016. Further funding is not recommended by the Program Evaluation Team, based on the review and conclusions that activities were not 0-5 focused, reports often discussed children outside the 0-5 target population, and some activities reported upon were done by other agencies. The format of this PET recommendation was reported by “lessons learned” during the 3-year partnership.

 

Mary Ann shared that setting benchmarks within the Scope of Works for funded programs will clarify what is expected First 5 funded programs to receive future funding.  Kim added that “lessons learned” should be included in all PET recommendations.

 

 

FUN Play Center: The FY 15/16 contract process went smoothly and the playgroup was able to offer activities throughout the summer months. This site continues serving a socio-economically diverse group of families, including very young parents, parents of multiples, single parents, grandparents and foster parents. A lot of families are attending this playgroup on a regular basis and the equipment has been well-used.  The PET addressed this issue and recommends a one-time funding allotment of up to $5,000 for this site to obtain some quality materials that hold up to the numbers attending this site.

 

Of concern is the high turnover of program staff, but the parents report that program staff is warm and welcoming. Program staff/directors need to consult with the First 5 Specialists when preparing to interview/hire new staff. First 5 evaluators have had ongoing issues with receiving the required number of surveys from this site.  The PET recommendation is to fund at $7,500 for the period July 2016 – January 2017 and then re-evaluate for further funding, depending on receiving the expected number of surveys being submitted on time.

 

 

Willow Creek Community Resource Center/Playgroup: A stable place for holding playgroup activities has been an ongoing issue for the last year, and the FRC Coordinator has been on extended leave as of February 2016. As a result of the FRC Coordinator being on extended leave, no community dinners for families with children 0-5 have occurred in the last few months. Survey results show that some parents do not like the church space that was used for playgroup activities last year. Receiving the required number of surveys from the FRC/Playgroup has been challenging for the last 2 years. Submitted reports from the FRC Coordinator focus mostly on playgroup and playschool activities, and not on FRC specific activities. Of concern are the playschool activities offered through the FRC/playgroup.

 

PET recommendations include for the First 5 Humboldt Executive Director to meet with FRC/playgroup staff to discuss playschool and its alignment with the Playgroup Initiative goals, and adjust the FY 2016/17 SOW and budget accordingly. Mary Ann shared she has met with Martha Shanahan from St. Joe’s to discuss the playschool, and another meeting will be set when the FRC Coordinator returns from her leave. Another PET recommendation is for FRC/Playgroup staff in doing more outreach to include low income, less resourced families, and to families with children with special needs in playgroup activities. The PET recommendation is to tentatively continue funding in the amount of $33,000 for FY 2016/17, until the playschool issue/concern has been addressed and a revised budget has been submitted.

 

 

Health Access Worker: The Health Access Worker has been a stable presence in the community.  She is bi-lingual, bi-cultural and an advocate for the Latino community.  All staff is bi-lingual and is doing effective outreach in a variety of settings. The Health Access Worker has been successful in obtaining a grant for undocumented women to receive cancer screenings and biopsies, when needed. One of the challenges is the confusion in the community about the differences between Covered California and MediCal. In addition, data for Covered California is not available in regards to evaluation purposes, since Covered California is considered a private insurance coverage.

 

The PET recommendation is continuing funding for the 0-5 Health Access Worker in the amount of $48,900 for FY 2016/17.  First 5 Evaluators will meet with the Health Access Worker in the first two months of the FY 16/17 to review data collection procedures and instruments.

 

 

Paso a Paso: Paso a Paso staff is well-liked and respected in the community. Survey comments from parents are very positive. Staff is bi-lingual, bi-cultural and is always looking for ways to support the families with culturally appropriate services. This year, with a turn-over in staff, home visiting activities showed a big decline. This concern should be corrected with new staff in place to do home visits. Of continuing concern is people from other programs regularly call upon Paso a Paso staff members for assistance in anything related to working with Latino families, which is reducing staff’s time to address their program scope of work.

 

The PET recommendation is continuing funding in the amount of $50,000 for FY 16/17. First 5 Evaluators will meet with Paso a Paso staff in the first month of FY 16/17 to discuss evaluation and tracking of data.

 

 

TOOTH Program: The partnership with Redwood Community Action Agency (RCAA) continues to show positive results. RCAA has shown a commitment to improving the quality of the program, as well as sustaining it.  The program is well-liked by teachers and children. Evaluation results have been consistently positive. Of concern is that some of the Scope of Work activities were not completed during 2015.  A stronger connection with Paso a Paso should be developed, given the high rate of dental problems among Latino/Hispanic young children.

 

The PET recommendation is to continue funding in the amount of $115,581 for FY 16/17.  TOOTH staff and First 5 staff will meet prior to the start of the next 16/17 school year to review all 2016 PET recommendations and goals, and to develop a plan and timeline for achieving the 2016 PET recommendations. First 5 Evaluators will also meet with TOOTH staff to discuss data collection.

 

 

Betty Kwan Chinn Day Center: The Betty Kwan Chinn Day Center continues serving homeless children and their families in Humboldt County. Staff is connecting with other programs to improve serving children age 0-5 and their families, i.e. KEET Ready To Learn and the City of Eureka Recreation Department. Staff is starting to provide family literacy activities, but the activities should be offered on a regularly scheduled basis. A stronger connection to playgroups should be implemented, since over 50% of parents being seen at the Day Center do not take part of playgroup activities.

 

Numerous concerns about the appropriate use of First 5 funds have arisen after receipt of the mid-year report.  The After-school program does not serve children age 0-5, few parents are taking part in Triple P classes, and only one pregnant/parenting teen has been served during the reporting period. Mary Ann met with staff from Catholic Charities and the staff from the Betty Kwan Chinn Day Center to discuss these concerns, and to explore ways to increase services/activities for children age 0-5 and their families. Betty Kwan Chinn Day Center staff was asked to submit a revised plan.  Mary Ann also met with Supervisor Bohn to share her concerns.

 

The programmatic recommendations for FY 2016/17 include exploring and reporting on efforts to increase services to children age 0-5 and their parents, including a possible establishment of a playgroup, and replacing Triple P classes with a parenting class that would work for parents with children age 0-5 being served at the Betty Kwan Chinn Day Center.

 

The PET recommendation is for First 5 funded positions at the Betty Kwan Chinn Day Center to conduct quarterly time studies, and continue funding in the amount of $50,000 for FY 2016/17 to provide services for children age 0-5 and their families.  First 5 Evaluators will meet with Betty Kwan Chinn Day Center staff to revise the evaluation plan and scope of work for FY 2016/17. Betty Kwan Chinn Day Center will receive ongoing technical assistance throughout FY 2016/17, as needed.

 

Commissioner Fisher Larson expressed setting clear benchmarks that need to be addressed during FY 2016/17, in order to justify further funding. Commissioners also inquired about the number/percentage of children age 0-5 the Day Center serves, and suggested including language about serving a required minimum number of children age 0-5 in the benchmarks.

 

 

In order to avoid Conflict of Interest for Commission members, Commissioners decided to take Action first on the programs that held a Conflict of Interest for some Commission members. Commissioner Mull announced a Conflict of Interest for the following programs:  Arcata Play Center and Blue Lake Community Resource Center/Playgroup.  Commissioners Pecora and Buckley announced a Conflict of Interest for the following programs: Nurse Family Partnership and Children’s Dental Strategic Plan.  Commissioner Lovelace was absent during the decision-making process for the Humboldt County Library, therefore avoiding any Conflict of Interest issues that may have arisen.

 

ACTION: Commissioners approved the PET recommendations for the Arcata Play Center and the Blue Lake Community Resource Center/Playgroup, with Commissioner Mull recusing himself and leaving the room during the decision-making process.

ACTION: Commissioners approved the PET recommendation for the Humboldt County Library, with Commissioner Lovelace being out of the room during the decision-making process.

ACTION: Commissioners approved the PET recommendation for the Nurse Family Partnership and the Children’s Dental Strategic Plan, with Commissioners Pecora and Buckley recusing themselves and leaving the room during the decision-making process.

ACTION: Commissioners approved the PET recommendation for the following programs:  Humboldt County Office of Education, 211 Humboldt and Women & Children’s Fund, Manila Family Resource Center & Playgroup, Discovery Museum, FUN Play Center, Willow Creek Community Resource Center & Playgroup, Health Access Worker, Paso a Paso, TOOTH Program, Betty Kwan Chinn Day Center, KEET-TV – Ready To Learn, Rio Dell Playgroup, Mattole Valley Resource Center & Playgroup, McKinleyville Family Resource Center, McKinleyville Playgroup, Tiny Tots Playgroup, Mothers of Preschoolers (MOPS), Orleans Playgroup, and Southern Humboldt Playgroups.

 

 

IX.  Discussion Item: Commission Budget for Fiscal Year 2016/17

Commissioners received the proposed budget for Fiscal Year 2016/17. Mary Ann shared that for the Fiscal Year 2016/17 budget, close to $500,000 ($486,881) will be transferred from the Sustainability Fund in order to maintain funding for core programs at $1 Million. It is anticipated, as of this Fiscal Year, that we will receive under $1 Million in Prop.10 revenue from the State, which will be earmarked for the following year’s budget.

 

As has been established in prior years, the Commission budgets for Fiscal Year are based on the prior year revenue received. For the Fiscal Year 2016/17 budget, the Prop.10 revenue received in FY 2015/16 is estimated at $1,011,829. The budgeted revenue under Committed Funds is the allocation of $50,000 for Family Strengthening, which was reserved from the previous Fiscal Year. Estimated Interest Earned for Fiscal Year 2015/16 is in the amount of $11,000. The total revenue for the FY 2016/17 budget is in the amount of $1,559,710. It was pointed out that the last deposit into the Sustainability Fund was made in Fiscal Year 2008/2009.  With declining revenue, and the upcoming Strategic Plan revision, the Commission’s charge will be around making serious consideration for future program funding and looking into possible future funding streams.

 

Commissioners reviewed the Evaluation budget cost in the amount of $60,000, the Administrative Cost for the Commission budget, salaries/benefits distributed throughout the budget units, and the County Charges.  County Charges have increased by over $14,000 for Fiscal Year 2016/17, partly because the County is switching over to fiber optic lines and the cost associated with this.

 

New in the Fiscal Year 2016/17 budget is the separation of playgroup cost and the Parent & Family Support/FRC programs. All Family Resource Centers and the Discovery Museum were asked to submit separate budgets for their playgroup expenses for Fiscal Year 2016/17.

 

All budgeted expenses are distributed by the Commission’s Strategic Plan goals, which are Parent & Family Support, Early Childhood Care & Education, and Health & Well-Being. In Fiscal Year 2016/17, the Commission has one remaining Safety Net funded program, which is the Betty Kwan Chinn Day Center.

 

The expenditures for all program cost is totaled at $1,070,112 for Fiscal Year 2016/17; keeping up with the Commission’s $1 Million funding commitment for core programs.

 

Commissioners discussed the budgeted revenues, administrative costs, and program costs for Fiscal Year 2016/17.  The Fiscal Year 2016/17 budget will be an Action Item at the next meeting.

 

 

The meeting was adjourned at 11 am.

 

Next Meeting:

Tuesday, June 21, 20165 pm to 7 pmHumboldt County Library conference room
1313 Third Street, Eureka

Chair:  Ovieda Elliott

 

Minutes compiled by:  Andrea Sousa, Executive Secretary, First 5 Humboldt, 1012 - 2nd Street, Eureka, 95501

 

 

Future Agenda Items:

  • Strategic Plan
  • Fiscal Policies
  • Family Child Care and Educational Standards
  • Approval of revised Subcommittee Membership
  • Humboldt County Birth Data

 

Future Meetings:

Commission Retreat:  Thursday, July 7, 2016 – all day

Thursday, Aug. 11, 2016 from 8:30 – 10:30 am

Tuesday, Sept. 13, 2016 from 5-7 pm

Tuesday, Oct. 25, 2016 from 5-7 pm

Thursday, Nov. 17, 2016 from 8:30 – 10:30 am

Thursday, Dec. 8, 2016 from 8:30 – 10:30 am

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