Meeting Minutes of September 13, 2016
Approved on 10/27/16
I. Welcome and Introductions
Present: Susan Buckley, Jessica Callahan, Sydney Fisher Larson, Mark Lovelace, Nica Meggerson, Dian Pecora, Connie Sundberg
Staff: Mary Ann Hansen, Andrea Sousa
Consultant: Kim Puckett, Nancy Howatt
Guests: Megan Blanchard, Allison Tans, Marilyn Powell
Absent: Cameron Mull
Connie Sundberg called the meeting to order at 5:00 pm
No Conflict of Interest with any of today’s Agenda Items were announced.
II. Public Comments and Announcements
- Marilyn Powell announced the “MotherToBaby California” workshops in Eureka and in Hoopa. The Medications and More During Pregnancy and Breastfeeding workshop is being presented in Hoopa on 10/19/16 in the morning and then again in the afternoon. The same workshop is being presented on 10/20/16 in Eureka in the morning and then again in the afternoon. Workshop presenter is Dr. Robert Felix. The workshop flyers were distributed.
III. Executive Director Report
- We have moved into our new offices, and the move went smoothly.
- The Strategic Plan Public Input Session was held on August 31st, with nine people attending.
- The First 5 “Child Health, Education, and Care Summit” is scheduled on November 9th & 10th in Sacramento, with a Pre-Summit session on November 8th. Mary Ann asked Commissioners to let her know if they are interested in attending.
- The First 5 Association is holding its annual “Advocacy Day” in Sacramento on January 31, 2017. The Association would like Commissioners participate in the Advocacy Day.
- The First 5 Express van is coming to Humboldt County on Oct. 24th, with being onsite at the Arcata Playgroup in the morning and the Betty Kwan Chinn Day Center in the afternoon. The Betty Kwan Chinn Day Center is coordinating its “Open House” with the First 5 Express visit. Mary Ann will be out of town and asked if a Commissioner could visit either location.
- The Auditing firm Christie White Associates completed the annual Audit and we have had no findings.
- The Board of Supervisors approved the time base change of the vacant Program Coordinator position from .8 FTE to 1.0 FTE. With the increase in time, the position will be doing program coordination for the 0 to 8 Mental Health Collaborative, in addition to the ECE program coordination.
- Staff is preparing on doing in-depth reviews with two funded programs. Mary Ann asked for a Commission member to participate in the process.
- We have had no response from our inquiry about the Oral Health supplies funding request. The North Coast Grantmaking Partnership has indicated they will move forward with funding the request without our contribution.
- The North Coast Grantmaking Partnership will also consider funding the “Point in Time” request, which focuses on the homeless population count that is being done every two years.
- Mary Ann recently met with Meg Walkley, Beth Heavilin, and Cindi Kaup and shared the First 5 Association’s advisory about Prop 64. During the meeting, Cindi proposed holding a Symposium featuring roundtables or panel discussions on the issues of children’s exposure on cannabis farms, second hand smoke, cannabis use during pregnancy, and by breastfeeding moms. Mary Ann contacted a member of the Humboldt Institute of Interdisciplinary Marijuana Research at HSU, and they are interested in participating in the Symposium. Commissioners gave input about a possible Symposium and shared what other counties are doing in terms of providing an outlet to discuss the impact of cannabis for children and families. Commissioners suggested forming a workgroup to frame the Agenda, when appropriate. Discussed was how to frame an Agenda, modeling a conversation about harm reduction and helping parents make decisions about the impact of marijuana. Mary Ann will provide more information about a possible symposium at a future meeting.
- Mary Ann informed Commissioners that, as a private citizen, she signed the argument in support of Measure S (Marijuana Excise Tax) and the rebuttal to the argument against, which will be in the ballot pamphlet. She was also asked by the county CAO if she wanted to participate in a debate with the Eureka Chamber of Commerce, but she was unsure if she should participate without discussing this with the Commission first.
IV. Approval of Minutes: Meeting Minutes of August 11, 2016
ACTION: The meeting minutes of 8/11/16 were approved as written.
V. Consent Calendar:
A. June 2016 Postings
B. Evaluation Policy for the Continuation of Existing Programs
ACTION: Both Consent Calendar items were approved as presented.
VI. Information Item: Subcommittee & Workgroup Reports
- Evaluation: The Evaluation Action Team did not meet on Sept. 1st and rescheduled the meeting to October 11th.
- Fiscal: The Fiscal Subcommittee will meet on October 5th.
- PFS: The Parent & Family Support Subcommittee met on August 26th and reviewed the Evaluation Surveys, the 2-1-1 Proposal, and heard updates on the Impact grant.
- ECCE: The Early Childhood Care & Education Subcommittee met on Sept. 12th and discussed next steps on the Impact grant, including public workshops. Subcommittee members talked about the hiring process for the currently vacant Program Coordinator position, discussed updates to the Helping Hands Humboldt grant, and talked about the Recommendations for Early Quality Learning Efforts in California by the Bay Area Quality Early Learning Partnership and considered adopting their own set of recommendations.
- Strategic Plan Workgroup: See discussion item below.
VII. Information Item: Humboldt County Birth Data
Marilyn Powell, DHHS – MCAH Program Director, introduced Allison Tans, Administrative Analyst and Megan Blanchard, Director of Nursing, Public Health. Marilyn shared that data is collected on all births. In Humboldt County, the birth data is used as an indicator for the Breastfeeding Task Force and Post & Prenatal Mood Disorder Task Force work.
Allison shared the most recent birth data for Humboldt County, 2012 – 2015. The primary age of the birth mother was between 20 – 29 years (49%). 68% of births were delivered vaginal spontaneous, which is in line with the State-wide number of 67%. 45% of births were payed for with MediCal insurance. Births in Humboldt County slightly declined in 2015, but births of Latino mothers increased.
Teen births have steadily declined since 2012, with only 60 mothers under the age of 20 giving birth in 2015, compared to 93 mothers in 2012. 25 of the mothers under the age of 20 giving birth were enrolled in Nurse Family Partnership. Commissioner Buckley suggested that Public Health’s Field Nursing unit may serve some of the teenage mothers, in addition to Nurse Family Partnership. Commissioner Pecora inquired about the contact rate vs the enrollment rate of teen mothers in the Nurse Family Partnership Program. Teen birth deliveries were the highest in Eureka at 21%, followed by McKinleyville and Hoopa.
Most children in Humboldt County are born with a normal birth weight. Low and very low birth weight count has been declining, and also high birth weight count declining since 2012. The infant mortality rate remains stable in Humboldt County.
75.3% of women received adequate prenatal in the first trimester, and 74.3% of women received adequate prenatal care through their pregnancy. Breastfeeding rates for 2015 are not yet available, but have remained stable around 93% in prior years.
Commissioner Callahan asked about alternative birthing methods and home births. Around 70 home births were reported last year in Humboldt County. No data is available on alternative birthing methods.
Commissioners thanked Marilyn, Megan, and Allison for their presentation.
VIII. Discussion Item: First 5 Association Survey
The First 5 Association is working on a survey of Commissioners, in advance of the October First 5 Association Executive Director Retreat. The Association is focusing on declining Prop 10 revenue and alternative funding streams. Some First 5 counties are discussing closing down within the next 5 – 7 years, when revenue is no longer available. Some smaller counties are talking about regionalization within the next 5 – 7 years, especially if First 5 California will no longer provide the Small County Augmentation.
Mary Ann asked Commissioners to give input to the following First 5 Association Survey Question: In response to declining revenues, is the Commission: 1) Seeking new local funding streams; 2) Seeking new state funding streams; 3) Both; 4) Neither. We are planning to close our doors in 5 years. Commissioners agreed that option 4 is not an option for First 5 Humboldt. They prefer answering the question with choosing either option 3 or option 1.
IX. Action Item: 2-1-1 Proposal
Commissioners reviewed the 2-1-1 Proposal at the last meeting and requested additional information from 2-1-1 Humboldt, including the 2-1-1 program budget.
The 2-1-1 program budget was reviewed and the shortfall of revenue in the budget was discussed. 2-1-1 recently hired a bi-lingual staff to help with phone calls from the Latino community with funding from HUD, but the overall budget falls short of funds in the amount of $$14,173. The proposal request to First 5 Humboldt is in the amount of $10,000 for Fiscal Year 2016/17. 2-1-1 program staff shared that they will be seeking additional funds, including from Measure Z and from the City of Eureka/County Funding for the 30/60 program.
As mentioned at the last meeting, the Fiscal Subcommittee is recommending funding 2-1-1 Humboldt for six months in the amount of $5,000 and re-evaluate future funding after receipt of the progress report. Commissioner Callahan talked about the importance of having a 2-1-1 line in Humboldt County. With 23% of the calls received at 2-1-1, our priority is that families and children have access to referral/services information. Commissioners agreed, but said that 2-1-1 has had a long history of struggling with establishing permanent funding revenue streams. In addition, 2-1-1 has experienced constant change in fiscal oversight over the years, with fiscal management being unstable. Commissioners talked about their roles as “Convener” and discussed approaching other funders about revenue streams for 2-1-1.
Commissioners discussed having performance standards and deliverables attached to the funding award, with 2-1-1 Humboldt addressing quarterly benchmarks in order to become more self-sustained.
Nancy Howatt reminded Commissioners of the process the Commission went through with the McKinleyville Family Resource Center (FRC) in the past. The Commission pulled funding for several years until the FRC underwent major changes and proved to be a stable entity. She did some fiscal work with the FRC after they re-opened and proposed to meet with 2-1-1 staff to offer her fiscal expertise. Commissioners liked Nancy’s idea and agreed for Nancy to work with 2-1-1 to assist with fiscal management procedures.
Commissioners questioned what the role is of Humboldt Community Access Resource Center (HCAR) as the fiscal agent of 2-1-1, i.e. if staff is employed by HCAR and what oversight HCAR has of 2-1-1 staff and the fiscal management of the 2-1-1 operation budget. Commissioners asked about the governance structure of 2-1-1 and if they have a governing board or a community advisory board. The current Director of 2-1-1 Humboldt has indicated in a previous meeting that she is thinking about retiring next year. What steps are being taken to assure a transition of leadership at 2-1-1?
Commissioners directed Nancy Howatt to meet with 2-1-1 staff to inquire about the budget structure, fiscal oversight and governance structure and to offer fiscal guidance to 2-1-1. Nancy said she will report back to the Commission when she has met with 2-1-1 staff.
This Action Item will be continued at the next meeting.
X. Discussion Item: Holiday Funding Partnership
The Holiday Funding Partnership has been a project of the North Coast Grantmaking Partnership for several years. Requests for funding are received by entities the beginning of the Christmas holiday to support families and seniors with gifts in form of gift cards, food baskets, clothing, etc. during the holiday. The North Coast Grantmaking Partnership has been in discussion if they should discontinue funding this project and focus on a more steady funding source throughout the year, not just for the holidays. This year, Humboldt Area Foundation has decided not to contribute to the Holiday Funding Partnership, but to support Food For People directly.
A Holiday Funding Partnership grants index of 2015 grants was reviewed. Some Commissioners expressed concern about funding religious entities, since the distribution of funds only reaches the parishioners of the religious entity. The funding contribution to the Humboldt Association of Realtors was questioned, since they should be partnering with the Holiday Funding Partnership, instead of being a funding recipient. In reviewing the 2015 grants index, Commissioners questioned what the impact of distributed goods is for children 0-5 and their families. The grants index is very vague in terms of distribution of goods to certain age groups. The index breaks out the funding amounts for each entity, with reference to community, seniors, and children/youth.
Some Commissioners shared that families who receive gift baskets and food are very appreciative, and some of the grantees serve children age 0-5. A suggestion was made to possibly only provide funds for the grantees that specifically serve children age 0-5, like Northcoast Children Services and the Family Resource Centers. Commissioners suggested to continue contributing funds for now, but include a statement about serving children age 0-5 and their families. The usual annual contribution is in the amount of $3,000.
This funding contribution will be placed on the Consent Calendar for approval at the next meeting.
XI. Discussion Item: Strategic Plan Draft
Mary Ann received input from the Public Input Session for the Strategic Plan, which was held on August 31st. The Strategic Plan Workgroup met recently to incorporate the input and to further refine the Strategic Plan. New additions to the Draft Plan are shown in yellow from the Public Input Session and in red from the Strategic Plan Workgroup. Furthermore, indicators have been added to the Actions.
Commissioners reviewed the latest updates to the Draft Strategic Plan and offered grammatical corrections. Several changes were requested under Objective 4. Mary Ann will further update the Draft Strategic Plan and bring it back at the next meeting. The goal is to have the Strategic Plan approved by the Commission at the November 2016 meeting, and submit it to First 5 California in December 2016.
The meeting was adjourned at 6:50 pm
Thursday, October 27, 2016
5:00 – 7:00 pm
Office of First 5 Humboldt, 525 – 2nd St., Suite 203, Eureka
Chair: Susan Buckley
Minutes compiled by: Andrea Sousa, Executive Secretary, First 5 Humboldt, 1012 - 2nd Street, Eureka, 95501
Future Agenda Items:
- Audit Report
- Annual Report
- Fiscal Policies
- Approval of revised Subcommittee Membership
- 2017 Commission meeting schedule
Thursday, Nov. 17, 2016 from 8:30 – 10:30 am
Thursday, Dec. 8, 2016 from 8:30 – 10:30 am