May 11, 2017 Print E-mail

DRAFT

Meeting Minutes of May 11, 2017

I.          Welcome and Introductions

Present: Connie Sundberg, Lorey Keele, Nica Meggerson, Dian Pecora, Mike Wilson (8:45am – 9:45am)

Staff: Mary Ann Hansen, Andrea Sousa

Consultants: Kim Puckett, Nancy Howatt

Guests: Kaytee Henson, Christa Jones, Linda Gillette, Christina Ghidinelli

Absent: Megan Blanchard, Jessica Callahan, Sydney Fisher Larson, Sheri Graham-Whitt

 

Connie Sundberg called the meeting to order at 8:30 am.

 

Lorey Keele called a conflict of interest for Agenda Item VIII. Action Item: Annual Program Evaluation Team Recommendations for Fiscal Year 2017/2018. Lorey announced she has a conflict of interest for the following program:  TOOTH Program.

 

 

II.         Public Comments and Announcements

Mary Ann announced she is recording this meeting, so Commissioners can catch up on the Program Evaluation Team recommendation discussion.  Due to Commissioner Wilson having to leave early for another meeting, Commissioners will not be able to act on all Program Evaluation Team recommendations, due to a quorum issue.

 

Commissioner Sundberg announced that the order of today’s agenda items is being rearranged, due to not being able to have a quorum of Commissioners present for the whole meeting.

 

Mothers of Preschoolers (MOPS) participants gave a statement about the Program Evaluation Team recommendation for their program.  The Program Evaluation Team recommendation is to discontinue funding. First 5 Humboldt funding has been used for child care during MOPS activities. With the new Strategic Plan in place, this no longer fits with the Commission’s Focus Areas and Objectives.  In addition, benchmarks for the program have not been met. MOPS coordinator Kaytee Henson talked about the MOPS activities and how they could fit within the new Strategic Plan. She asked the Commission to reconsider the Program Evaluation Team recommendation to discontinue funding for MOPS.

 

 

III.        Approval of Minutes:

A. Commission meeting minutes of April 13, 2017

ACTION: The Commission meeting minutes of April 13, 2017 were approved as written.

 

 

IV.        Action Item: Playgroup Funding Equity Proposal

Commissioners reviewed and discussed the Playgroup Funding Equity Proposal at previous meetings.  The Proposal outlines the matrix and formula for equally funding playgroups. A question was asked about a cap for funding playgroups.  Mary Ann explained that this will be part of the budget process.  Commissioners said they appreciate the new funding formula and that playgroup funding will now be on a more equal basis.

 

The new playgroup funding will take effect as of Fiscal Year 2018/19, with the upcoming Fiscal Year 2017/18 being a transition year for the playgroups.  Mary Ann shared that playgroups are being prepared for the transition during the semi-annual workshops.

ACTION: Commissioners approved the Playgroup Funding Equity Proposal as presented, to go into effect in Fiscal Year 2018/19.

 

 

V.         Consent Calendar:

A.         March 2017 Postings

ACTION: The March 2017 Postings were approved as presented.

 

 

VI.        Executive Director Report

  • Mary Ann reminded Commissioners about the upcoming annual Commission Retreat, which is scheduled for July 13th at the Humboldt Unitarian Universal Fellowship this year. First 5 Association staff will facilitate part of the Retreat.
  • We have received two Audit bids for conducting the Commission’s 2016/17 Audit.  The Fiscal Committee will review these bids at the June 6th meeting and formulate a recommendation to the Commission.
  • Mary Ann has been busy meeting with and/or presenting to community stakeholders, including meeting with our new County Counsel representative, Senator McGuire’s staff, program partners about PET recommendations, and Public Health representatives about the inclusion of children’s health and prevention in the Community Health Assessment report. Mary Ann also shared the new Strategic Plan with the County Board of Supervisors last week and will present the Community Report to the Board of Supervisors at the June 6th meeting.
  • Mary Ann will be doing presentations to the Child Support Division later this month, and to the Local Child Care Planning Council early next month about First 5’s work.
  • We have numerous trainings coming up, starting with the ECERS training next week, the Steve Graner workshop on May 20th and an ASQ “Train the Trainer” event on June 20th-22nd. We have over 100 people registered for the Steve Graner workshop!
  • Beth Heavilin has been recognized by the Child Abuse Prevention Coordinating Counsel for her outstanding work in playgroups and in her co-coordination of the     0 to 8 Mental Health Collaborative.
  • The North Coast Grantmaking Partnership is working with the California Center for Rural Policy (CCRP) to gather data and to engage key informants and stakeholders in identifying gaps in services related to ACES and Resilience in Humboldt County. Meg’s work will build on this, identifying best practices, with a grant received from Humboldt Area Foundation.
  • The Mental Health Services Act workgroup submitted three proposals to the County Mental Health Services Act coordinator.  The proposals are:  1) a DHHS-wide training on infant-family and early childhood mental health (IFECMH) core concept, in three levels; 2) a Family Wellness Program that includes pre- and perinatal education and supports to families; and 3) an early childhood mental health consultation program, where IFECMH consultants would be available to support home visitors, early childhood educators and health care providers.
  • A big thank you to the Redwood Curtain Brewing Company, who sponsored First 5 Humboldt in a “Pints for Nonprofits” event.  We raised $700 for musical instruments for playgroups.
  • We’ve held two back-to-back public hearings as required by statute:  one on the First 5 California Annual Report and one on the new First 5 Humboldt Strategic Plan 2016-2020.  The hearings were held on Monday, April 24th at 3 pm and 4 pm in the First 5 conference room.  Notes of the public hearing and participant comments are included in the Commission meeting packets.
  • Mary Ann attended several meetings in Sacramento from April 25th – April 27th, which included an “Open Impact” meeting with the First 5 Association, the First 5 Association quarterly meeting, and the First 5 California quarterly meeting. The Northwest Region Executive Directors also met on April 2th to discuss small-county summit planning, with a tentative summit to occur in August.
  • The First 5 Association is working with Sesame Street to develop a toolkit for families on how to support children impacted by both the fear and actions related to immigration and deportation.  Sesame Street put a pause on their other work to develop this toolkit, which should be made available to the First 5 Association in late May for distribution to First 5 counties.
  • In regards to fear and actions related to immigration and deportations, the Measure S county roadshow in Eureka had a large presence of the Latino community, which supported spending funds on children’s mental health issues for Latino children around the fear of deportation of their parents.

 

 

VII.       Information Item: Subcommittee & Workgroup Reports

Evaluation: The Evaluation Action Team met on May 9th to discuss evaluation as it relates to the new Strategic Plan 2016-2020.

 

Fiscal: The Fiscal Committee met on May 3rd to review the draft FY 17/18 budget, act on an equitable funding process for Family Resource Centers, reviewed a playgroup proposal for establishing a playgroup in Weitchpec, discussed a donation from Humboldt Area Foundation, and acted on the Playgroup Funding Proposal.

 

Parent & Family Support: The PFS Committee met on April 28th to hear about Mary Ann’s work on advocacy, discuss the nutrition component/HCOE funding at playgroups, received information about the work of updating the Playgroup binder, heard about the Sesame Street toolkit, the County budget, the Pints for Nonprofits event, and reviewed the Weitchpec Playgroup proposal.

 

Early Childhood Care & Education: The ECE Committee met on April 17th to complete the policy recommendations, which will be presented to the Commission at an upcoming meeting.  Future plans also include presenting the policy recommendations to the Board of Supervisors.

 

 

VIII.      Action Item: Annual Program Evaluation Team Recommendations for Fiscal Year 2017/18:

Commissioners reviewed the following Program Evaluation Team (PET) Recommendations at the last meeting:  KEET TV, Library, Nurse Family Partnership, Arcata Play Center, Betty Kwan Chinn Day Center, Blue Lake Community Resource Center, Blue Lake Playgroup, Discovery Museum, Fortuna Playgroup, FUN Play Center, Health Access Worker, Humboldt County Office of Education, and Loleta Playgroup.

 

All PET recommendations include the language for First 5 Humboldt funded programs in Fiscal Year 2017/18 to explore alternative funding options, given that First 5 Humboldt revenue is declining.

 

Commissioner Sundberg read the following recommendations:

 

KEET TV: The PET recommendation is funding the program in the amount of $12,000 for Fiscal Year 2017/18 and eliminating funding in Fiscal Year 2018/19.

 

Library: PET recommendations include continuing funding in the amount of $75,000 for Fiscal Year 2017/2018. Recommendations also include working with First 5 Humboldt staff to revisit the activities/Scope of Work of the Library Partnership in the first two months of Fiscal Year 2017/18 and revise as needed/determined.

 

Nurse Family Partnership: PET recommendations for Fiscal Year 2017/18 include continuing funding the NFP Program at $66,805.  Recommendations also include exploring ways to get First 5 Humboldt information on playgroups, library programs, family strengthening, and healthy social/emotional development to NFP staff to share with clients; and for NFP staff exploring ways to increase referrals.

 

Arcata Play Center: PET recommendations include continuing funding at $14,000 for Fiscal Year 2017/18 and exploring ways to engage new volunteers at the Play Center.

 

Betty Kwan Chinn Day Center: The PET recommendation is to discontinue funding for Fiscal Year 2017/18.  A number of benchmarks have not been met and indicators related to protective factors have gotten worse.

 

Blue Lake Community Resource Center: PET recommendations include continuing funding at $16,000 for Fiscal Year 2017/18.

 

Blue Lake Playgroup: PET recommendations include continuing funding at $19,000 for Fiscal Year 2017/18.

 

Discovery Museum: PET recommendations include continuing funding at $18,000 in Fiscal Year 2017/18, with $6,722 set aside for outreach services and $11,278 set aside for playgroup activities.  Recommendations also include continuing to work on ways to better connect families to each other and to work on ways to help staff better connect with families.

 

Fortuna Playgroup: PET recommendations include funding in the amount of $5,000 for Fiscal Year 2017/18 and continuing providing technical assistance to the playgroup.

 

FUN Play Center: PET recommendations include funding in the amount of $10,000 for Fiscal Year 2017/18 and working with staff to help ensure snacks/drink choices are as nutritionally sound as possible.  Recommendations also include working with Play Center staff regarding surveys and providing assistance as needed.

 

Health Access Worker: PET recommendations include continuing funding in the amount of $48,900 for Fiscal Year 2017/18, and meeting with the St. Joseph Hospital Community Benefits Director to discuss integrating the Health Access Worker (Healthy Kids Humboldt) into Paso a Paso.

 

HCOE Partnership: PET recommendations include funding in the amount of $223,157 for Fiscal Year 2017/18, discontinue funding the HCOE Nutrition support for FY 2017/18, and re-directing these funds for the 0-8 Mental Health Collaborative .5 FTE Training Coordinator position.  PET recommendations also include working with HCOE in re-directing Medi-Cal Administrative Activities (MAA) funds associated with the Specialists’ work to First 5 Humboldt.

 

Loleta Playgroup: PET recommendations include funding in the amount of $10,000 for Fiscal Year 2017/18, and continuing outreach to Spanish-speaking and Native American families.

 

ACTION: Commissioners approved the PET recommendations for the following programs as presented for Fiscal Year 2017/18:  KEET TV, Library, Nurse Family Partnership, Arcata Play Center, Betty Kwan Chinn Day Center, Blue Lake Community Resource Center, Blue Lake Playgroup, Discovery Museum, Fortuna Playgroup, FUN Play Center, Health Access Worker, HCOE Partnership, and Loleta Playgroup.

 

 

Commissioners continued reviewing and acting on the following PET recommendations during today’s meeting:

 

Mothers of Preschoolers (MOPS): Program strengths included mothers finding social support during MOPS activities and the volunteer support for MOPS remains good.  Program concerns include MOPS staff/coordinators have not attended PFS workshops since spring 2014, survey results related to protective factors have declined, as has reading/music frequency, and that 75% of benchmarks have not been met.  In addition, funding child care is not a good fit with the new Strategic Plan.

 

The PET recommendation is to discontinue funding for Fiscal Year 2017/18.

 

Mary Ann shared she met with the MOPS coordinator to discuss the PET recommendations.  While MOPS activities are aligned with the protective factors, child care is not.  Commissioner Keele inquired if technical assistance is provided to funded programs during the year.  Evaluator Kim Puckett replied that all First 5 Humboldt funded programs can request technical assistance when needed.  Commissioners discussed how to assist MOPS in finding ways to look for alternative funding.  Mary Ann said that tomorrow’s scheduled PFS workshop includes fundraising as an Agenda Item.

 

Commissioner Pecora thanked MOPS members for their statements and information about MOPS.  She encouraged to seek funding with other funders or clubs to continue with their activities.

ACTION: Commissioners approved the PET recommendation to discontinue funding of MOPS as of Fiscal Year 2017/18.

 

Manila Community Resource Center: The Manila Community Resource Center maintains good connections between the school and the Resource Center.  Program concerns include survey results showing that reading and music activities are relatively lower than other First 5 Humboldt funded program.

 

PET recommendations include funding in the amount of $3,590 for Fiscal Year 2017/18 and working with the Library to support literacy activities at the Resource Center.  Recommendations also include providing technical assistance to FRC staff for completing time studies and collecting unduplicated counts in the first two months of Fiscal Year 2017/18.

ACTION: Commissioners approved the PET recommendation as presented for Fiscal Year 2017/18 for the Manila Community Resource Center.

 

Manila Playgroup: The Manila Playgroup received positive 2016 Participant Survey results for questions related to the protective factors, and the parent/caregiver comments are positive. The playgroup environment is welcoming and the playgroup leader is invested in creating a quality experience for children and families.  The Playgroup has a good relationship with the Manila Community Resource Center and with the school. Program concerns are that the playgroup space is too small when attendance is high.

 

PET recommendations include funding in the amount of $10,000 for Fiscal Year 2017/18 and providing technical assistance for evaluation and administrative/fiscal requirements in the first two months of the Fiscal Year.

ACTION: Commissioners approved the PET recommendation as presented for Fiscal Year 2017/18 for the Manila Playgroup.

 

Mattole Valley Resource Center: The Resource Center has developed a strong support for children 0-5 in the community, with the collaboration of the FRC, preschool, playgroup, elementary school and community members.  The FRC is actively seeking finding a space that meets the need of the community.  Technical assistance is needed in terms of reporting evaluation activities and submitting First 5 forms correctly.

 

PET recommendations include funding the Mattole Valley Resource Center in the amount of $8,843 in Fiscal Year 2017/18 and providing T.A. for all evaluation activities in the first three months of the Fiscal Year 2017/18, including unduplicated counts, reports, and sign-in sheets for the FRC.

ACTION: Commissioners approved the PET recommendation as presented for Fiscal Year 2017/18 for the Mattole Valley Resource Center.

 

Mattole Playgroup: The playgroup leader and the preschool teacher work closely together and are viewed as an integral part of the school and community.  The playgroup has a strong working relationship with the FRC and the FRC coordinator is known to the playgroup families. The playgroup has prioritized providing healthy food, with much of the produce served coming from local sources, including an on-site garden.

 

PET recommendations include funding in the amount of $7,500 for FY 17/18, and providing technical assistance for all evaluation activities in the first three months of Fiscal Year 2017/18, including unduplicated counts, reports, and sign-in sheets for the playgroup.

ACTION: Commissioners approved the PET recommendation as presented for Fiscal Year 2017/18 for the Mattole Playgroup.

 

McKinleyville Family Resource Center: The McKinleyville FRC received positive comments about offered program and services in the 2016 Participant Surveys.  Staff members are very willing to work with others.  There was one safety concern comment in the Participant Survey that should be addressed.  The funding for the McKinleyville FRC was temporarily increased for two years, due to the FRC applying for a grant and needing matching funds.

 

PET recommendations include funding in the amount of $30,000 for Fiscal Year 2017/18 for the McKinleyville Family Resource Center and exploring ways to increase the perception of safety for parents with young children attending activities at the FRC.

 

Commissioners questioned why the funding was not adjusted to $25,000, as this was the funded amount prior to the temporary increase, and proposed adjusting the PET recommendations.

ACTION: Commissioners approved funding in the amount of $25,000 for Fiscal Year 2017/18 for the McKinleyville Family Resource Center, thus reducing the PET recommendation funding amount by $5,000.

 

McKinleyville Playgroup: The McKinleyville Playgroup staff has been very responsive to submitting surveys and other evaluation documentation on time and as requested.  Most of the staff is welcoming to families and spend time building healthy relationships with playgroup participants.  Of concern were some survey comments about one playgroup staff member that needed to be addressed.  First 5 staff and evaluator met with the McKinleyville Parks & Recreation Director who oversees the playgroup staff to discuss this. There also have been some discrepancies in the number of unduplicated counts and duplicated counts.

PET recommendations include continuing funding the McKinleyville Playgroup in the amount of $14,389 for Fiscal Year 2017/18, and meeting with Playgroup staff to review the process of collecting unduplicated counts.  Recommendations also include conducting intermittent site visits and working with staff to improve playgroup interactions with families.

ACTION: Commissioners approved the PET recommendations as presented for the McKinleyville Playgroup for Fiscal Year 2017/18.

 

 

Due to Commissioner Wilson leaving the meeting to tend to another obligation, no action was taken on the following PET recommendations:  Orleans Playgroup, Paso a Paso, Rio Dell Playgroup, Southern Humboldt Playgroups, Tiny Tots Playgroup, Trinidad Playgroup, TOOTH, Willow Creek Community Resource Center, Willow Creek Playgroup, and Women & Children’s Fund.  However, remaining Commission members reviewed the PET recommendations for these programs.

 

Orleans Playgroup: The announcement was made that the funding amount for Fiscal Year 2017/18 was incorrect.  The PET recommendation stated continued funding at $3,000, but the correct amount is $3,500.

 

The Mid Klamath Watershed Council has taken on the role of the Fiscal Agent as of Fiscal Year 2016/17.  Two playgroup leaders were hired to provide playgroup activities, therefore the funding amount was increased to $3,500 in Fiscal Year 2016/17.

 

Playgroup leaders are from the community and are invested in making the playgroup successful.  The playgroup leaders have reached out to Evaluators when they needed assistance.  Of concern was that one playgroup leader has not been fingerprinted as of the mid-year report submission, which was January 2017.

 

PET recommendations include continuing funding at the current funding level ($3,500) for Fiscal Year 2017/18, and for the playgroup leader that has not been fingerprinted do so by September 1, 2017.

 

Paso a Paso: This is a strong program that serves a population that is often underserved.  Survey comments continue to be positive and reported breastfeeding rates are good.  Paso a Paso staff is very committed to serving their community and is always looking for ways to improve their program. Of concerns are the frequency of parents reading to/with their children, and the data related to prenatal care and birth weights have decreased. Paso a Paso has had open staffing positions for some time, and these positions have not been filled.  This places a burden on current staff, due to the increased workload.

 

PET recommendations include continuing funding at $50,000 for Fiscal Year 2017/18 for Paso a Paso, and for the Evaluator to meet with Paso a Paso staff early in Fiscal Year 2017/18 to discuss evaluation activities and documentation, and to review data related to prenatal care and birth weights.  Recommendations also include for the First 5 Executive Director to meet with the St. Joseph’s Community Benefit Director to explore integrating Healthy Kids Humboldt with Paso a Paso, as well as discussing options for Reflective Practice & Supervision opportunities for staff.

 

Rio Dell Playgroup: The surveys for this playgroup have improved over the last year.  The leader continuous working on improving the program and supports to playgroup participants.  An interpreter has joined the playgroup team and the Community Resource Center coordinator is very supportive of playgroup activities.  The concern for this site is the very small space, and at times that there have been more families than the space can accommodate.  Finding an adequate space in this small community has been an ongoing challenge.

 

PET recommendations include continuing funding in the amount of $5,000 for Fiscal Year 2017/18 for the Rio Dell Playgroup, providing T.A. regarding evaluation forms and activities in the first two months of Fiscal Year 2017/18, and continuing working with the First 5 bilingual specialist regarding outreach to and inclusion of Spanish-speaking families and training of new leaders.

 

Southern Humboldt Playgroups: Southern Humboldt Playgroups include playgroup sites at Redway, Shelter Cove, Weott, and Miranda. This is the first year that the playgroups in Southern Humboldt were being reviewed independently of each other.

 

The Redway and Shelter Cove Playgroup have been strong playgroups with ongoing activities throughout the years.  The Weott and Miranda playgroups have had low attendance over the last couple of years.  These playgroups serve families and children in very isolated regions of Southern Humboldt and playgroup activities are one of the few early childhood opportunities available. The 0-5 Coordinator is dedicated, has been a stable presence in Southern Humboldt for many years, and is well connected to the families at the playgroup sites.  Finding adequate space to hold playgroup events at each site has been a challenge.

 

The PET recommendation is to continue funding in the amount of $50,000 for Fiscal Year 2017/18. PET recommendations for all sites include working with the playgroup leaders and 0-5 Coordinator in collecting unduplicated counts for each individual playgroup site.  Recommendations also include for the 0-5 Coordinator to train the playgroup leaders on developmental red and yellow flags, and to develop a plan for supporting professional development of leaders.

 

Tiny Tots Playgroup (Arcata): Tiny Tots parent surveys continue having positive comments.  All of the playgroup leaders are very good at keeping the First 5 Specialists informed about program and family issues.  Evaluators are promptly contacted if there are issues or concerns related to evaluation activities or data collection. Playgroup leaders continue to be warm and welcoming to families and all playgroup leaders participate in ongoing reflective mentoring.  The playgroup leaders also work part-time at the Arcata Play Center site and a request for an increase in funds for the next Fiscal Year was made, so they can match the salaries payed to the playgroup leaders at the Arcata Play Center site.

 

PET recommendations include increasing funding for the Tiny Tots Playgroup to $4,000 for Fiscal Year 2017/18, so they can adequately match the pay of the Arcata Play Center site.

 

Trinidad Playgroup: This playgroup has re-opened in late January 2017 and is starting to re-establish itself.  The City of Trinidad has taken over the fiscal responsibility for this playgroup, a playgroup leader has been hired and has met with the Specialists about Bottom Line Practices.  The playgroup leader is actively working to create a quality space for children and families.  The playgroup has had a slow start in building playgroup attendance after a long break.  The new leader is trying to incorporate the Bottom Line Practices, and sometimes feels frustrated with the nonchalant attitude of some parents about adhering to a playgroup structure.

 

PET recommendations include funding the Trinidad Playgroup in the amount of $3,500 for Fiscal Year 2017/18 and providing technical assistance as needed for evaluation and reporting.  Recommendations also include working on promoting the playgroup and working on ways to engage families in understanding the need for Bottom Line Practices at playgroup.

 

Willow Creek Community Resource Center: Survey comments from FRC participants are positive. The FRC coordinator and activities offered are welcoming to families with young children.  The FRC coordinator is well known in the community and is well connected to playgroup families.  Survey results related to protective factors for families could use some improvements, and there were a number of problems with submission of the mid-year report.

 

PET recommendations include funding in the amount of $10,000 for Fiscal Year 2017/18, and providing T.A. around protective factors.  Recommendations also include providing T.A. in the first two months of Fiscal Year 2017/18 regarding evaluation documentation and reporting requirements.

 

Willow Creek Playgroup: The parents/caregivers of this playgroup are very supportive and the parents help with the set-up, clean-up, and activities at the playgroup.  The new playgroup leader is warm and welcoming and appears to be strongly connected to playgroup families.  The playgroup leader does a great job of modeling developmentally appropriate/socially and emotionally supportive interactions with the children.  The FRC coordinator is invested in helping the playgroup succeed.  This playgroup has had some set-backs with finding an appropriate space to meet.  This has been taking a toll on the playgroup leader and the families.  As with the Family Resource Center, there were a number of problems with submission of the mid-year report.

 

PET recommendations include funding the Willow Creek Playgroup in the amount of $12,000 for Fiscal Year 2017/18 and providing T.A. on collecting unduplicated counts for the playgroup.  Recommendations also include doing outreach to low income, less resourced families, and to families with children ages 0-5 with special needs.

 

Women and Children’s Fund: Funding for the Women and Children’s Fund was previously given to 2-1-1, which then distributes the funds to Humboldt Area Foundation.  This created an unnecessary administrative step, with an associated clerical burden on both 2-1-1 and First 5 Humboldt. First 5 Humboldt funds provided to the Women and Children’s Fund is used for parents of children 0-5 to receive one-time help in accessing good/services via service providers.

 

PET recommendations include discontinuing providing funds to 2-1-1, and providing funding in the amount of $5,000 directly to Humboldt Area Foundation to administer in Fiscal Year 2017/18.

 

TOOTH Program: Commissioners decided to review the PET recommendations for the TOOTH Program at the next meeting.

 

 

Commissioner Pecora thanked the Program Evaluation Team and Evaluators for their diligent work in framing the PET recommendations.  All PET members liked the new format of the PET forms and found the new format very helpful in framing the recommendations.

 

First 5 staff will look for a meeting date to finish up the PET Recommendations before the next regular scheduled Commission meeting.  It is necessary for the PET Recommendations to be processed before the Fiscal Year 2017/18 budget can be approved.

 

 

IX.        Discussion Item: Fiscal Year 2017/18 Budget

Commissioners received the draft budget for Fiscal Year 2017/18. The Orleans Playgroup budget amount and the McKinleyville Family Resource Center budget amount will be adjusted, per the changes in today’s PET recommendations.

 

Mary Ann reviewed the Fiscal Year 2017/18 budget with Commissioners.  She talked about the anticipated Prop.10 revenue, the funds we will receive from Humboldt County Office of Education for QRIS, the interest earned and Sustainability Fund transfer needed in order to balance the Fiscal Year 2017/18 budget.

The Evaluation expenses and Administrative expenses were reviewed. The County Charges have declined for the next Fiscal Year, the operation budget was reduced/adjusted, and the salaries/benefits charges remain unchanged from the previous Fiscal Year.

 

Under Expenditures, Commissioners reviewed the anticipated expenses for Playgroups, Parent & Family Support programs, Early Childhood Care & Education programs, and Health & Well-Being programs. Commissioners reviewed the adjustments and reductions made within all programs.  It was mentioned that all First 5 “in-house” programs are being reduced in Fiscal Year 2017/18. New for Fiscal Year 2017/18 is the placement of funding for the Women and Children’s Fund.  In previous years, funding was taken from the Parent & Family Support budget, but as of Fiscal Year 2017/18 funding will be taken from the Collaboration/Linkages/ Integration and Flexible Response (CLIF) budget. Moving these expenses to the CLIF budget is a better fit with the focus areas of the 2016-2020 Strategic Plan.

 

Fiscal Consultant Nancy Howatt talked about the Strategic Plan priorities and the amended Fiscal Policy. She shared that, with the estimated Prop.10 revenue received, the Commission should expect a $75,000 reduction in revenue.  With the proposed program cuts for Fiscal Year 2017/18, the Program Evaluation Team has reduced the budgeted amounts by $132,000.  Nancy reminded Commissioners that, with the amended Fiscal Policy in place and keeping the Sustainability Fund at $2 Million, more budget cuts will need to occur in future years in order to fund programs by Prop.10 revenue received, unless other funding sources are identified and secured.  As Program expenses will decrease in future years, the administrative costs will need to be reviewed.

 

The Fiscal Year 2017/18 budget will be an Action Item at the June 22nd meeting.

 

Next regular scheduled Meeting:

Thursday, June 22, 2017

5 pm to 7 pm

First 5 Humboldt Conference Room

525 Second Street, Room 203, Eureka

 

Chair:  Nica Meggerson

 

 

Future Meetings:

Commission Retreat – July 13, 2017 (Humboldt Unitarian Universal Fellowship Hall)

Thursday, August 10, 2017 from 8:30 – 10:30 am

Thursday, Sept. 21, 2017 from 5 – 7 pm

Thursday, Oct. 26, 2017 from 5 – 7 pm

Thursday, Nov. 16, 2017 from 8:30 – 10:30 am

Thursday, Dec. 14, 2017 from 8:30 – 10:30 am

 

Minutes compiled by Andrea Sousa, Executive Secretary, First 5 Humboldt, 525 - 2nd Street, Suite 201, Eureka, 95501

###