June 22, 2017 Print E-mail

DRAFT

Meeting Minutes of June 22, 2017

I.          Welcome and Introductions

Present: Megan Blanchard, Jessica Callahan, Sydney Fisher Larson, Sheri Graham-Whitt, Nica Meggerson, Dian Pecora, Connie Sundberg
Staff:
Mary Ann Hansen, Andrea Sousa
Consultant:
Nancy Howatt
Absent
:            Lorey Keele, Mike Wilson

Nica Meggerson called the meeting to order at 5:05 pm

No Conflict of Interest with any of today’s Agenda Items were announced.

 

II.         Public Comments and Announcements

No Public Comments and Announcements were made

 

III.        Executive Director Report

  • Mary Ann reminded Commissioners about the upcoming Commission Retreat on July 13th. This is an all-day retreat.  First 5 Association staff is not able to facilitate our retreat because of their rollout of the new Sesame Street toolkit.  Mary Ann contacted Heather Equinoss about facilitating the Commission Retreat, but Heather was also unavailable, therefore it will be up to Mary Ann to facilitate the Retreat.
  • First 5 staff and consultants continue to meet on a monthly basis.  Some of the conversations were focused on fostering equity in our programs and in the communities in which we work in.
  • The Annual Report and the Community Report were recently completed. Mary Ann presented the Strategic Plan to the Board of Supervisors at the May 2nd meeting.  The Community Report (which used to be in a calendar format) was presented to the Board of Supervisors at the June 13th meeting.
  • Mary Ann was invited to make a presentation at a Kiwanis luncheon on June 28th.  She will use the Community Report as a tool.
  • The web-redesign is moving along.  We have changed hosts and are working on Spanish translation of pages. Mary Ann has a meeting set up with Colby Smart to provide T.A. during the transition. Andrea is working with Alfredo to redirect the old address to the new.  If you are trying to access the site before the switch to the new host, you may encounter problems because your browser will try to autocomplete the web address, which has a one letter difference (no “s” after http).  Please use http://first5humboldt.org as the new address.
  • Mary Ann and Andrea are working with DHHS staff to launch a MediCal Administrative Activities (MAA) billing pilot project with Paso a Paso and Healthy Kids Humboldt (3-month project). This pilot will help us ascertain whether MAA billing would be feasible for these programs. Mary Ann is scheduled to meet with Martha Shanahan from St. Joseph Hospital/Community Benefits to discuss.
  • Star has facilitated data entry and coaching for 6 QRIS sites. Providing technical assistance to sites on the iPinwheel data system has been challenging, but all 6 sites have completed their common data fields for the end-of-year reporting. Only 4 of the 6 sites are continuing in the QRIS grant cycle, which ends in September.
  • Jennifer Gonzales and Jennifer Mager are both to be commended for their very smooth transition to Jennifer Gonzales’ leave.  Jennifer Mager has hit the ground running! In just over a month, she has facilitated an IMPACT coaches meeting, produced a coaching binder, overseen the final data entry, became the lead contact for iPinwheel technical questions, put together several tools for next year’s IMPACT participants, produced a schedule of next year’s trainings, produced a Year 2 rollout timeline, submitted a letter of intent for an associated grant for next FY and sent out all the check requests for programs and individual stipends!
  • The ASQ “Train the Trainer” training was cancelled at the last minute, due to the presenter having a family emergency. Celia worked hard to notify everyone quickly. We had 25 participants signed up, and have started with the process of refunding the fees to everyone. Celia is working on rescheduling the training.
  • Mary Ann recently attended the Infant Mental Health Services Accessibility meeting. This group consists of representatives from the County’s Children and Family Services, Social Services, Child Welfare, Mental Health, Public Health, Changing Tides Family Services, First 5 Humboldt and the 0-8 Mental Health Collaborative.  The proposal by the 0-8 Mental Health Collaborative is that this group take over the systems change conversation that has been led by the 0-8 Mental Health Collaborative.  We will work with Heather Equinoss to provide some facilitation to this workgroup, so that they can create a plan for addressing the many gaps in infant and early childhood mental health in our county.
  • A big Thank You to Mike Wilson for suggesting to increase the Board of Supervisors’ DHHS/First 5 ACES Prevention commitment from $150,000 to $400,000. Expected Measure S revenue is more than twice what was originally estimated, providing the Board of Supervisors with more room for the many needs facing the County. Mary Ann’s message from the beginning was “increasing” and “ongoing” funding.
  • We are still waiting to be notified of the public hearing date on the County’s Mental Health Services Act (MHSA) Plan. The County budget indicated a reduction in these funds for the next Fiscal Year. Since we submitted three proposals, it is disappointing to see a planned reduction of more than $100,000.
  • The First 5 Association has hired a policy intern from Humboldt County!  Danielle Anderson is a recent graduate of HSU Child Development, through which she completed an internship in Senator McGuire’s office. Danielle is very familiar with First 5 Humboldt and will bring our rural perspective to her policy work with the First 5 Association.

 

IV.        Approval of Minutes:

  • Commission meeting minutes of May 11, 2017
  • Commission meeting minutes of May 25, 2017

ACTION: Both sets of meeting minutes were approved as presented.

 

V.         Consent Calendar:

  • April 2017 Postings
  • May 2017 Postings
  • Annual Audit:  Christy White Associates

Reference:  Contract with Christy White Associates to prepare the financial statements for the year ended June 30, 2017, with the option to renew for two years.

ACTION: The Consent Calendar Items were approved as presented.

 

VI.        Information Item: Subcommittee & Workgroup Reports

Evaluation: No report since last Commission meeting.

Fiscal: The Fiscal Committee met on June 7th to review the Audit Bid, the Fiscal Year 2017/18 Budget, and the updated 10-year Fiscal Forecast.

PFS: The Parent & Family Support Committee did not meet in May 2017.  The next meeting is scheduled for June 30, 2017.

ECCE: See information under today’s Agenda Item IX.

 

 

VI.        Action Item: Commission Budget for Fiscal Year 2017/18

Commissioners reviewed the budget at the last meeting.  Per the Fiscal Committee’s suggestion, the reduced/increased amounts were added to the comment section of the budget.

Nancy Howatt reviewed the budget for Fiscal Year 2017/18 with Commissioners. She talked about the Prop.10 revenue estimate for following years. She reminded Commissioners that Fiscal Year 2016/17 Prop.10 revenues are being used in developing the budget for Fiscal Year 2017/18.  We usually are pretty close to our estimate of Prop.10 revenue received and only anticipate a slight change in the revised budget. For now, we are using First 5 California’s Prop.10 revenue projections for the future years. Adjustments will be made when appropriate.

The Administrative expenses have been reduced.  Salaries/Benefits remain stable with no increase, the operations line item was reduced, and the County Charges were reduced.  The Salaries are based on time study results and are distributed amongst the various budget units.

The Program amounts shown in the FY 2017/18 budget are the amounts recommended by the Program Evaluation Team.  The Commission approved the recommendations at the meetings on 5/11/17 and 5/25/17.  Two changes were made in the budget – under the Orleans Playgroup, which is now budgeted at $3,500 and under the McKinleyville Family Resource Center, which is now budgeted at $25,000.  Big reductions in programs occurred with not continuing funding for the Betty Kwan Chinn Day Center, not continuing funding for MOPS, and reducing the TOOTH funding amount by almost half.  The funding for the McKinleyville Family Resource Center was reduced by $10,000 per Commission input and action taken.

Our Fiscal Year 2017/18 total budget is in the amount of $1,351,781.  In order to cover the budget, $383,920 is being drawn down from the Sustainability Fund.  It is anticipated to further reduce the draw-down amount after the annual Audit is completed and the reconciliation of funds has occurred.  Commissioners will then review a revised budget.

ACTION: The Commission Budget for Fiscal Year 2017/18 budget was approved as presented.

 

VIII.      Action Item: FIRST 5 HUMBOLDT Ten Year Forecast

Nancy Howatt shared, that with the Strategic Plan 2016-2020 in place and the amended Fiscal Policy in place to maintain the Sustainability Fund at $2 Million, the 10-year fiscal forecast was updated.

As mentioned before, the Prop.10 revenue received this Fiscal Year will be spent in Fiscal Year 2017/18.  The April Prop.10 revenue has seen a big increase of funds.  After inquiries from several County Commissions, First 5 California explained that this is a one-time increase in revenue.  Apparently, cigarette vendors bought additional tax stamps in March before the cigarette tax increased in April 2017.  The May and June Prop.10 revenues should see less revenue.

Commissioners reviewed the 10-year forecast. Nancy pointed out that the 2017/18 budget in the 10-year forecast coincides with the Commission budget that was just approved. Future year Prop. 10 forecasts are just that, forecasts.  Currently we use the First 5 California projections for Fiscal Year 2018-19 through Fiscal Year 2026-27.  These projections are usually revised by First 5 California and we will update the projected revenues as we receive them.  Nancy explained that the green column of the 10-year forecast represents the upcoming Fiscal Year 2017/18, the blue columns represent the current Strategic Plan cycle, and the tan columns will fall under updated/new Strategic Plan cycles.

In order to reduce the draw-down from the Sustainability Fund in future years, in the current 10-year forecast the commitment for core programs and the Playgroup Initiative was calculated at $400,000 each from Fiscal Year 2018/19 through Fiscal Year 2022/23. For Fiscal Year 2018/19 this is a reduction of about $180,000 in funds to core programs and playgroups.

The 10-year fiscal forecast will change with the decisions the Commission will make for future funding and future Strategic Plan goals. In addition, future years may bring in other revenue sources, so this could change the amount of draw-down needed from the Sustainability Fund.  If no other funding sources are secured, the Commission’s Sustainability Fund will reach its $2 Million mark by Fiscal Year 2023-24.  Another consideration is the interest rates, which could increase in future years and could stabilize the Sustainability Fund further.  Commissioner Graham-Whitt inquired if the Commission could increase the minimum amount for the Sustainability Fund to $2.5 Million.  Mary Ann explained that this could be done with the yearly Strategic Plan update.  The Commission will have to take Action on increasing the minimum amount for the Sustainability Fund.

Nancy explained the 2016-18 Components of Ending Fund Balance.  We are required to show to First 5 California how the Commission’s funds are committed.  Should the General Fund Balance at June 30, 2017 exceed $925,044 and/or the Sustainability Fund exceed $3,721,330; the transfer from the Sustainability Fund will be reduced by the amount of the excess less budget revisions.

ACTION: The Ten Year Forecast June 2017 was approved as presented.

 

IX.        Discussion Item: Quality Early Childhood Education

The Early Childhood Care & Education (ECCE) Committee met on June 19th to discuss the presentation of the Recommendations for Systems Change related to Early Childhood Education.  The Committee decided to defer the presentation to a later date, possibly by early fall 2017.

Currently, the ECCE Committee is working on an Advocacy conference to occur in the fall 2017.  The Committee also has the intention to do a presentation to the Board of Supervisors after the summer month about the Recommendations for Systems Change related to Early Childhood Education.  The Commission will receive updates as they occur.

 

X.         Information Item: Family/Community Resource Center Funding Proposal

First 5 Humboldt has funded multiple Family Resource Centers (FRCs) through the years at varying levels of funding. Originally, FRCS were funded through a grant format. In Fiscal Year 2016/17, funding ranged from $3,590 to $35,000 for the six FRCs the Commission funds.  The amounts are based on historic requests from programs, and First 5 Humboldt seems to fund them with the assumption that funding will continue, unless they don’t meet their Scope of Work.  There are sixteen FRCs in the county, and this seems inequitable and difficult to explain to the community.

The goal of the proposal is to provide equitable and transparent access to First 5 Humboldt funding to interested FRCs.

The proposal is to establish a grant program for a two-year grant for Fiscal Year 2018/19 through Fiscal Year 2019/20.  The grant program would draw upon a First 5 Humboldt budget line item of up to $70,000 per Fiscal Year through 2019/20.  All FRCs would be eligible to apply for the grant.  We would convene a committee of Commissioners and community members to review applications.  The committee would select grant recipients based on furthering the First 5 Humboldt Strategic Plan, and disperse the allocated funds accordingly.

This would give the currently funded FRCs time to prepare for the change of funding distribution and for the proposed grant program. A question was asked about the FRCs that also provide playgroup activities.  Mary Ann explained that the FRC would have to submit two separate grant applications, one for playgroup activities and one for FRC activities.

Both the Fiscal Committee and the Parent & Family Support Committee approved of the grant proposal concept, which will distribute funding on a more equitable basis. Both Committees will be involved in development of the grant application process.

Commissioners asked about other First 5 counties and how they provide funding to Family Resource Centers.  Mary Ann will research this question and bring information back to the Commission at the next meeting.  Commissioners liked the concept of providing equitable funding for all Family Resource Centers in Humboldt County.

 

The meeting was adjourned at 6:30 pm

 

 

Commission Retreat:

July 13, 2017

8:30 am to 3:30 pm

Humboldt Unitarian Universalist Fellowship

24 Fellowship Way, Bayside

Next regular scheduled Meeting:

August 10, 2017

8:30 am to 10:30 am

First 5 Humboldt Conference Room

525 Second Street, Room 203, Eureka

 

Chair:  Jessica Callahan

 

Future Meetings:

Thursday, Sept. 21, 2017 from 5 – 7 pm

Thursday, Oct. 26, 2017 from 5 – 7 pm

Thursday, Nov. 16, 2017 from 8:30 – 10:30 am

Thursday, Dec. 14, 2017 from 8:30 – 10:30 am

 

Minutes compiled by Andrea Sousa, Executive Secretary, First 5 Humboldt, 525 - 2nd Street, Suite 201, Eureka, 95501

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