Retreat Minutes - July 11, 2013 Print E-mail


Retreat Meeting Minutes of 07/11/2013 

I.  Welcome and Introductions
Present:   Susan Buckley, Ovieda Elliott, Kate Green, Siddiq Kilkenny, Claire Knox, Mark Lovelace, Ronnie Swartz, Rex Bohn
Staff:    Wendy Rowan, Andrea Sousa, Helen Love
Guests:   Mary Ann Hansen, Patty Demant, Felice Phillips, Laura Power

Kate called the meeting to order at 9:45 am 

II.  Public Comments and Announcement 
   No Public Comments and Announcements were made. 

III.  Consent Calendar: 
A.     Annual Audit: Contract with David L. Moonie & Company to prepare the financial statements for the year ended June 30, 2013
B.     Summer Lunch Program:  Funding allocation in the amount of $1,000 for “Food for People” to distribute summer lunches to children from low-income families
ACTION:  Consent Calendar Items A. and B. were approved as presented.

  • Wendy shared the Scope of Work for the Hoopa School Readiness Program.  Mary Ann Hansen, Kim Puckett, and Wendy have been meeting with representatives from the Klamath-Trinity Joint Unified School District and from the Hoopa Tribe over the past year to determine how to best continue school readiness support in Hoopa. The Scope of Work was provided to Mike Reid and Kerry Venegas and we are awaiting their feedback. The next step is to execute an Agreement to launch school readiness support in the new fiscal year.  Commissioner Elliott thanked Wendy for leadership in the Hoopa School Readiness work.
  • The ad for the upcoming Kid’s Digest issue was shared.  Wendy thanked Commissioner Buckley and her staff for developing the ad.
  •  First 5 California has rolled out a major campaign about the consumption of sugar/sweetened beverages.  The media campaign is being promoted in various languages, including Spanish.
  • The raffle tickets for KEET’s annual fundraiser “Quacks for KEET” were routed.

IV.  Discussion Item:  Policy for Furthering Father Involvement in Funded Programs
   Commissioners discussed the proposed policy and reviewed resources for supporting father involvement. Discussed was the development of a poster about promoting father involvement. Examples of the poster language could be:  “Dad is a verb.” “Dads help children face the world.” “Dads – a life coach for daughters.”

V.  Discussion Item:  Early Childhood Education Workforce Consortium
   Commissioner Knox talked about the history of the Early Childhood Education Workforce Consortium (ECE Consortium). As part of the requirements of the CARES Plus Program, the ECE Consortium was formed. The ECE Consortium is a collaborative of local partners, striving to form a more systematic pathway in supporting the early childhood education community. The ECE Consortium’s Guiding Principles are:  1. To encourage entry into the field. 2. To support meaningful professional development that moves beyond piecing together specific, one-time trainings. 3. To increase retention of ECE professionals. 4. To use and build on the resources we already have. 5. To deepen collaboration across agencies and organizations. 6. To foster flexible learning communities.
   The ECE Consortium has been working on a process about “what to do” after the CARES Plus Program has ended. First 5 staff member Jennifer Gonzales conducted key informant interviews with 28 people, representing 18 ECE groups in Humboldt County. Commissioners reviewed the key informant interview data. The data also was shared with the ECE Consortium at a dinner meeting in May, and a plan for building capacity of our local ECE workforce was developed.
   The information arising from the key interviews suggests that there are two levels of collaborative work that could help to facilitate a more cohesive and integrated approach to professional development opportunities, and that there could be a more meaningful role for First 5 in work at both levels. Both levels have direct reference to Goal 3 of First 5 Humboldt’s Strategic Plan.
   The first level targets specific activities that could help to connect efforts that are already underway, providing professional development opportunities and pathways.  The second level builds on connections and collaborations by bringing together partners to work on creating actual structural components that would highlight and foster best practices, support integration of pathways and mentoring, and establish a collaborative space for conversations about identifying and achieving a vision for ECE professional development in Humboldt County.
   Level one activities address specific needs and interests that were identified through the key informant interviews. Some of the activities include:  1. A training calendar – an online calendar of professional development activities in the region.  2. An ECE online newsletter.  3. Capturing DeAnna Sander’s training in her role as a Community Care Licenser on videotape.
   Level two activities under consideration at this time are focused on mechanisms for facilitating discussion and decision-making around structural innovation, i.e. looking at successes in the ECE work in other areas and building on successful activities that are already underway. For level two activities, the 0-8 Mental Health Collaborative structure would be used as a model.
Commissioners discussed level one and level two activities.
   Patty Demant from the Director Mentor Program was introduced. Patty has been working for about 40 years in the ECE field. Her role as a mentor is sharing what she has learned and advising new and existing providers in the field about various issues
   Felice Phillips is the new Director of the Ferndale Children’s Center.  Felice shared that she has worked at the Ferndale Children’s Center for a while, but when stepping into the Director’s role, she found some difficulties in her new role.  Felice was teamed up with Patty Demant.  Felice said that Patty’s expertise was extremely beneficial and has helped build confidence in her new role as Director. The Ferndale Children’s Center has had some difficulties in recent year and Felice would like to make it a strong place for the community. With Patty’s mentorship she feels confident that she can accomplish this.
   Wendy said that a lot of ECE directors do not know about the Director Mentor Program.  First 5 Humboldt could help promote this resource. With a lot of ECE providers about to retire, and new directors stepping in, it would make sense to nurture them into being comfortable in their new role. Mary Ann Hansen also shared that with the best practice focus of the Director Mentor Program, the directors have the tool to incorporate the best practice model with their staff.
   Most of the ECE providers get paid very low wages.  First 5 Humboldt could focus on how to encourage new providers to stay in the ECE field. A lot of infants and toddlers in child care are with family child care providers. We need to help them feel valued and validated, and encourage professional growth.  We could offer an incentive program/scholarship program. We could also offer a small grants program in terms of providers attending trainings or enhancing their ECE environment.
   Commissioners discussed how First 5 Humboldt can help in building capacity for the early childhood care and education workforce.

VI.  Discussion Item:  Cultural Proficiency
   Commissioners discussed preparing for the Cultural Proficiency facilitated process to begin in November 2013 that will be offered by Strategies with the goal of creating a county-wide Cultural Proficiency Action Plan.
   Commissioners used the following Chart Notes to discuss this Agenda Item:
Cultural Proficiency Project……..
What:  To develop a county-wide cultural proficiency action plan
How:  Policymakers Dinner and facilitated process
Who:  Strategies from the Office of Child Abuse Prevention
When:  Launch the process on November 7th and 8th.  Completed action plan by March 2014.
Discussion Questions:  Cultural Proficiencey (CP)

  1. What is your understanding of CP?
  2. What is your sense of barriers to CP in the workplace?
  3. If there was one thing every provider could do to increase CP in the workplace – what would that be?
  4. If we achieve a county-wide CP action plan, what will be the most salient benefit for young children?

   Commissioners discussed what cultural proficiency means to them and gave input for the policymakers dinner.

VII.  Discussion Item:  Teen Pregnancy & Parenting in Humboldt County:  Integrated Services & Supports Plan
   With the elimination of services specific to pregnant and parenting teens in recent years, First 5 Humboldt conducted an assessment of the status of teen pregnancy services and supports in the county.  This assessment was done with input of a group of key stakeholders, and an Assessment Report was produced in October 2012. The Assessment Report included the following recommendations:  1. Convene stakeholders to plan how to address the needs of pregnant & parenting teens in Humboldt County.  2. Move towards a collaborative, county-wide youth development strategy.  3. Conduct a county-wide query of school district administrators about the pregnant & parenting teens in their districts. In follow-up of the Assessment Report, key stakeholders met over a period of time to address the recommendations of the Assessment Report, and to develop an Integrated Services & Supports Plan, which was produced in April 2013.
   Commissioners discussed the following recommendations to enhance services and supports for pregnant and parenting teens, and to strengthen teen pregnancy prevention:

  • Strengthen the capacity of Family Resource Centers to serve pregnant & parenting teens
  • Work with strategic partners in Eureka to provide child care for parenting teens
  • Support pregnancy prevention activities within First 5 funded programs
  • Advocacy for legislation that supports pregnant and parenting teens, and teen pregnancy prevention

VIII.  Discussion Item:  Collective Impact
   Commissioners reviewed key points of “Collective Impact” and discussed how it can inform and improve the First 5 work.
   The following Chart Notes were discussed:
Collective Impact…

  • Common Agenda
  • Shared Measurement
  • Mutually Reinforcing Activities
  • Continuous Communication
  • Backbone Support

Addressing Complexity…

  • When the process becomes the solution
  • Complexity and emergence
  • Collective Vigilance
  • Collective Learning
  • Collective Action
  • Shifting Mindsets
  • Curiosity

   Commissioners received an article for review from the Stanford Social Innovation Review, titled “Embracing Emergence:  How Collective Impact Addresses Complexity.”

VIII.  Discussion Item:  Future Agenda Items
   Commissioners provided suggestions for future agenda items, which included Behavior Reductions and Harm Reductions. Commissioners were asked to submit further suggestions to Wendy.

The Retreat was adjourned at 3:40 pm

Next Meeting:
Wednesday, August 21, 2013
5 – 7 pm
Humboldt County Office of Education, Madrone Room

Minutes compiled by:  Andrea Sousa, Executive Secretary, First 5 Humboldt, 1012 - 2nd Street, Eureka, 95501

Future Meetings:
Thursday, Sept. 19, 2013; 8-10 am at HCOE, Madrone Room
Wednesday, Oct. 23, 2013; 5-7 pm at HCOE, Sequoia A conference room
Wednesday, Nov. 20, 2013; 5-7 pm at HCOE, Madrone Room
Thursday, Dec. 19, 2013; 8-10 am at HCOE, Madrone Room