Meeting Minutes of October 22, 2013
(approved on 11/20/2013)
I. Welcome and Introductions
Present: Susan Buckley, Siddiq Kilkenny, Claire Knox, Ronnie Swartz
Staff: Wendy Rowan, Andrea Sousa
Guests: Mark Wetzel, Kim Puckett, Maria Vanderhorst
Absent: Ovieda Elliott, Kate Green, Mark Lovelace, Sheryl Lyons
Susan Buckley called the meeting to order at 5:00 pm
II. Public Comments and Announcements
Commissioner Knox announced a new course “Reflective Supervision” offered at Humboldt State University. The class meets Monday evenings from 5-7 pm from January – May 2014. The course is open to professionals working in human service environments, graduate students and undergraduate students in child development, social work, psychology, and public health. A flyer of the course was routed. For more information contact the Child Development Dept. at HSU 826-3471.
Commissioner Buckley shared that she sent invitations to Commissioners about the “Lets Get Healthy Humboldt” health forums, which occur throughout the County. The Department of Health and Human Services is partnering with St. Joseph Health - Humboldt County to conduct six regional meetings to gather residents' input into a Community Health Improvement Plan.
III. Executive Director Report
- Wendy thanked Commissioner Knox for attending the First 5 Small County Summit in Jackson on Oct. 10th & 11th. The theme of the Summit was “Building on the Strengths in Rural Communities.” Guest presenters were Camille Maben, Executive Director of First 5 California; and Karen Ponder of Smart Start. Also attending with Wendy and Commissioner Knox was Jennifer Gonzales. Commissioner Knox mentioned that she attended some interesting discussions about issues and problems that are facing First 5 Small counties, and how they differ within each small county. The Summit closed with a conversation about interagency collaboration.
- Meg Walkley, Beth Heavilin, and Mary Ann Hansen received their Early Childhood Mental Health certification. A recognition is planned for the November meeting. In addition, Humboldt County Office of Education will do a press release.
- The McKinleyville Family Resource Center has been awarded $82,000 from the S.H. Cowell Foundation.
- November 2013 is the 15th Anniversary of the passage of Proposition 10. Celebratory activities are planned throughout First 5 counties during the year. Commissions will receive a Toolkit to help with activities planning.
- Commissioners received the form for the Fatherhood Poster contest. Wendy encouraged Commissioners to participate.
- A handout from “Children Now” was routed.
- The red folder was routed, which contained an Open House invitation to the opening of the Betty Chinn Day Center on November 9th, the Men’s Health Guide that was distributed to funded programs, an e-mail message about the ECE Tea event, a photo from the First 5 Small County Summit, an article “On The Street” by former Commissioner Quezada, and an article from the San Francisco Chronicle about surrogate mothers in India.
IV. Approval of Minutes: Commission Meeting Minutes of Sept. 19, 2013
This Agenda Item was deferred to the November meeting.
V. Consent Calendar:
A. August 2013 Postings
B. Commission Meeting Schedule 2014
C. CLIF Award: Redwoods Rural Health Center – Southern Humboldt Kid’s Day
This Agenda Item was deferred to the November meeting.
VI. Information Item: Annual Audit Report
Mark Wetzel, CPA, of D.L. Moonie & Company, presented the Financial Statements for the Year Ended June 30, 2013. Mark shared that he has been working in governmental auditing for 27 years. The accounting office at D.L. Moonie & Company employs seven more CPAs. Mark talked about the process of doing an audit, with looking at internal controls, areas of risks, financial records and transactions, selection of certain transactions for review, reviewing payroll records, and looking at revenues received from the State and other entities. The County Auditor is contacted for confirmation of the cash balances for the Commission, the test of compliance is performed and summarized, and the Audit Report is prepared. This year, 95 expenditures were pulled for review.
Mark reviewed the Audit Report with Commissioners. He explained a format change within the Audit Report, per GASB requirements. Mark explained the Balance Sheet, the Fund Balance, the Comparative Statement of Revenues, Expenditures, and Changes in Fund Balance, the Independent Auditor’s Report on Internal Control over Financial Reporting, the Independent Auditor’s Report on State Compliance, and the Schedule of Audit Findings and Questioned Costs. Wendy shared the Management’s Discussion and Analysis section of the Audit Report.
The Audit Report is due to the State Controller’s Office and to First 5 California on November 1st. The Audit Report will be an Action Item at the next meeting.
Commissioners thanked Mark for his presentation.
VII. Information Item: First 5 Annual Report
Evaluators Kim Puckett and Maria Vanderhorst reported on the First 5 Annual Report. Kim explained that the service categories definition has changed this year, as a result of input from the First 5 Association Evaluation Committee. The service categories were reduced to six instead of nine, in order for all First 5 Commissions to more uniformly report to the State Commission. The definitions in the Results Area were also updated. Kim shared that the new categories/definitions are much clearer and made more sense. In addition, First 5 California requested a short “narrative” from First 5 Counties this year, which was not a part of the First 5 Annual Reporting guidelines previously. Kim submitted a short narrative about First 5 Humboldt funded playgroups.
Commissioners reviewed the County Evaluation Summary. The Summary contains information from the local report, and discusses findings and how we addressed them. Kim said that a separate Narrative for School Readiness no longer has to be submitted, because the initiative ended in the prior year. Kim shared that all reported numbers within the First 5 Annual Report are taken from unduplicated counts forms, submitted by First 5 Humboldt funded programs.
Commissioners reviewed samples of the County Demographic Worksheets. Categories reviewed are: Improved Child Health – Oral Health; Improved Family Functioning – Family Literacy Programs; and Improved Systems of Care – Provider Capacity Building, Training and Support.
Within the County Demographic Worksheets, each year we are required to highlight two programs. Maria said that this year the TOOTH Program and the Leap Into Literacy Program (provided by the County Library) were highlighted. Maria gave an overview on the TOOTH Program and talked about the activities and assessments. TOOTH Program results have been very positive throughout the years. Program staff works with two main measures with the participating children: The Knowledge Assessment and the Plaque Disclosure Measurements. In addition, the Teacher Evaluation and Parent Education activities are occurring. Also, this year key informant interviews are being conducted.
Wendy reviewed the County Revenue and Expenditure Report and the AR1/AR2 Summary Report with Commissioners. The County Revenue and Expenditure Report breaks down our revenues and expenditures by results and service areas. The AR1/AR2 Summary Report breaks down the Result Areas, Services, Total Dollars Spent, Total Numbers of Children Served, and Total Number of Parents/Other Family Members/Providers Served. Amounts reported in the County Revenue and Expenditure Report are consistent with the Audit Report. The First 5 Annual Report is due to First 5 California on November 1st. The First 5 Annual Report will be an Action Item at the next meeting.
Commissioners thanked Kim and Maria for their diligent work with the First 5 Annual Report.
VIII. Discussion Item: Social Media Policy
The draft Social Media Policy was reviewed. Wendy shared that a lot of the language in the Social Media Policy was taken from the County of Humboldt Social Media Policy. In addition, language was taken from other First 5 counties Social Media statements/instructions. County Counsel is reviewing the draft Social Media Policy.
Commissioners gave the following input: Be more specific who this Policy applies to; purchase filters for software program; clarify timelines; articulate management & oversight; articulate accountability and the use of assertive language; and specify delegated responsibility. Wendy will revise the Social Media Policy and will e-mail it to Commissioners for review prior to the next meeting.
The meeting was adjourned at 6:30 pm
Wednesday, November 20, 2013
Humboldt County Office of Education
Chair: Siddiq Kilkenny
Minutes compiled by: Andrea Sousa, Executive Secretary, First 5 Humboldt, 1012 - 2nd Street, Eureka, 95501
Thursday, Dec. 19, 2013; 8-10 am at HCOE, Madrone Room