November 20, 2013 Print E-mail

Meeting Minutes of November 20, 2013
(Corrected and approved on 12/19/13)


I.  Welcome and Introductions

Present:  Susan Buckley, Ovieda Elliott, Siddiq Kilkenny, Sheryl Lyons, Ronnie Swartz
Staff:  Wendy Rowan, Andrea Sousa
Guests:  Mary Ann Hansen, Beth Heavilin, Meg Walkley, Garry Eagles
Absent:  Kate Green, Claire Knox, Mark Lovelace


Siddiq Kilkenny called the meeting to order at 5:05 pm


II.  Public Comments and Announcements
No Public Comments and Announcements were made.


III.   Executive Director Report

  • Commissioners received Helen Love’s retirement announcement.   
  • A new Small Grants Program for Early Childhood Educators “Helping Hands Humboldt” is being launched on December 7th at Worthington Elementary School.  Jennifer Gonzales is taking the leadership of this new program. 
  • The First 5 Association is following Federal Legislation proposals, including “Strong Families,” which is intended to expand voluntary home visiting, including the federally funded California Home Visitation Program and Early Head Start. 
  • The red folder was routed, which included cards for Helen Love and Kate Green, an invitation from Humboldt Area Foundation for the annual Holiday Open House, a Thank You card from Northcoast Children’s Services, information about Helping Hands Humboldt, newly developed Agreements Tracking Sheets, a newspaper article about the Betty Kwan Chinn Day Center, and a ReadyNation Working Paper. 


IV.   Approval of Minutes
A.  Commission meeting minutes of September 19, 2013
B.  Commission meeting minutes of October 22, 2013
ACTION:  The Commission meeting minutes of 9/19/13 and 10/22/13 were approved as written.


V.  Consent Calendar
A.  August 2013 Postings
September 2013 Postings
Commission Meeting Schedule 2014
CLIF Award:  Redwoods Rural Health Center – Southern Humboldt Kid’s Day 
ACTION:  All Consent Calendar Items were approved as presented.

VI.  Information Item:  Infant-Family and Early Childhood Mental Health Endorsement

Wendy congratulated Meg Walkley, Beth Heavilin, and Mary Ann Hansen on receiving professional endorsements from the California Center for Infant-Family and Early Childhood Mental Health at WestEd Center for Prevention and Early Intervention.  To receive an endorsement, Meg, Beth, and Mary Ann had to fill out applications and go through a rigorous review process, including meeting certain requirements to be considered for the endorsement. Currently, Meg, Beth, and Mary Ann are the only three endorsed professionals in Humboldt County.

Beth Heavilin shared that she received her endorsement as an Advanced Infant-Family and Early Childhood Transdisciplinary Practitioner/Reflective Practice Facilitator.

Meg Walkley shared that she’s been working in the Infant-Family & Early Childhood Mental Health field for 25 years now. She received her endorsement as an Infant-Family and Early Childhood Mental Health Specialist/Reflective Practice Mentor. She will be able to mentor Infant-Family and Early Childhood Mental Health Specialists and Transdisciplinary Mental Health Practitioners undertaking reflective practice facilitation, within their Scope of Work.

Mary Ann Hansen shared that she applied, due to Beth’s encouragement and support. She received her endorsement as an Infant-Family and Early Childhood Transdisciplinary Practitioner/Reflective Practice Facilitator.  She said that she is positioned well to talk about the value of endorsement and uses the reflective model in her work with students at Humboldt State University.

Meg said that in other states Infant-Family and Early Childhood Mental Health (IFECMH) professionals with endorsements are able to draw down federal matching funds in their work.  This is not yet possible in California, but Meg is hoping that this will occur in the future. Meg, Beth and Mary Ann are currently working on creating a Reflective Practice Training series that will be offered through the 0-8 Mental Health Collaborative. Themes of the training are:  1.What is Reflective Practice and Reflective Supervision? 2. Developing Reflective Practice Skills; and 3. Developing Reflective Supervision Skills. Beth is also collaborating with Emi Botzler-Rodgers from Humboldt County Mental Health about doing an introductory workshop on Early Childhood Infant Mental Health.

Commissioners discussed the concept of drawing down federal matching funds in California for IFECMH endorsed professionals. Meg and Beth are doing MAH billing related to education/school-based work, and will be paying attention for future possibilities for IFECMH invoicing procedures.

Garry Eagles congratulated Meg, Beth, and Mary Ann.  He said that their dedication and commitment to enhance their education is an accomplishment that needs to be acknowledged. Humboldt County Office of Education will be doing a press release in the near future. A photo of Commissioners, Dr. Eagles, Meg, Beth, and Mary Ann was taken and will be included in the press release.

VII.  Action Item:  Annual Audit Report 

Commissioners received a presentation on the Financial Statements for the Year Ended June 30, 2013 (Annual Audit Report) in October.  The Audit Report was submitted to First 5 California and the State Controller’s office by November 1st, as required by Law. Commissioners briefly reviewed the Audit Report and considered adoption of the Report.  Highlights reviewed were revenues, program expenditures, administrative expenditures, evaluation expenditures, overall financial health of Commission funds, audit finding, and the management discussion and analysis.  A comparative statement of revenues, expenditures, and changes in fund balance over the last 13 years was reviewed. Fiscal Consultant Nancy Howatt is offering an audit report study session in December to staff and Commissioners.  If interested, please contact Andrea to sign up for the study session.
ACTION:  Commissioners reached consensus on adoption of the Financial Statements for the Year Ended June 30, 2013.

VIII.    Action Item:  First 5 Annual Report 

Evaluators Kim Puckett and Maria Vanderhorst presented highlights of the First 5 Annual Report at the October meeting. The fiscal summary of the First 5 Annual Report corresponds to the Annual Audit Report. Result Areas for the First 5 Annual Report are broken out by Improved Family Functioning, Improved Child Development, Improved Child Health, and Improved Systems of Care. Each Result Area also is subdivided by several Service Areas.  Commissioners reviewed the Summary Report for the Result Areas, the amount spent in each Service Area, the total number of children served, and the total number of parents/other family members/providers served. A narrative submitted to First 5 California highlighted the work with the playgroups. First 5 California will collect Annual Reports from each First 5 county and will compile a report to the Legislature.  The First 5 Annual Report was submitted electronically to First 5 California by November 1st.
ACTION:  Commissioners reached consensus on adoption of the First 5 Annual Report.

IX.  Discussion Item:  Revised Budget for Fiscal Year 2013-2014 

Each year after receiving the Audit Report, a reconciliation of funds is done and a revised budget is developed. Commissioners reviewed the draft revised budget FY 13/14 and compared it with the adopted budget for FY 13/14.

In the revised budget, adjustments were made in the following categories:  Prior Year Unspent Revenue, Prior Year Prop.10 Revenue, Out of County Revenue, Local Income, Committed Funds, Salaries/Benefits, Small Grants, and Safety Net Funds. Prior year committed funds were reviewed.  Considerations from the Unexpended Funds were reviewed. Commissioners reviewed the options for the remaining unexpended funds, which can be placed into Safety Net Funds, or reducing the Sustainability Fund Transfer.  Commissioners opted to reduce the Sustainability Fund Transfer. The draft budget will be updated and will be an Action Item at the next Commission meeting. 


X.   Discussion Item:  Social Media Policy   

The Social Media Policy was reviewed at the October meeting and input was given.  County Counsel also reviewed the Policy and submitted input.

Commissioners reviewed the updated draft Social Media Policy and requested a change in wording on page 3 of the Policy.  Commissioners also questioned how the Policy will impact First 5 funded playgroup Facebook sites.  Wendy will get input from playgroups. The Social Media Policy will be an Action Item at the next meeting.


The meeting was adjourned at 6:20 pm.


Next Meeting:
Thursday, December 19, 2013
8 am to 10 am
Humboldt County Office of Education
Madrone Room

Chair:  Ovieda Elliott 

Minutes compiled by:  Andrea Sousa, Executive Secretary, First 5 Humboldt, 1012 - 2nd Street, Eureka, 95501



Future Meetings:

Thursday, Jan. 16, 2014;  8 - 10 am, First 5 Humboldt Office
Thursday, Feb. 20, 2014;  8 – 10 am, First 5 Humboldt Office
Wednesday, March 19, 2014;  5 – 7 pm, location TBD
Thursday, April 17, 2014;  8 - 10:30 am, First 5 Humboldt Office
Wednesday, May 21, 2014;  5 – 7:30 pm, location TBD
Wednesday, June 18, 2014; 5 – 7 pm, location TBD