Meeting Minutes of January 16, 2014
(Approved with correction on 2/20/14)
I. Welcome and Introductions
Present: Susan Buckley, Kate Green, Claire Knox, Mark Lovelace, Rebecca Lowry, Sheryl Lyons, Ronnie Swartz
Staff: Wendy Rowan, Andrea Sousa, Jennifer Gonzales
Guests: Jennielynn Holmes, Chuck Fernandez, Beth Heavilin, Christina Huff, Meg Walkley, Sheri Johnson, Denise Vanden Bos, Nancy Howatt
Absent: Ovieda Elliott, Siddiq Kilkenny
Ronnie Swartz called the meeting to order at 8:05 am
II. Public Comments and Announcements
No Public Comments and Announcements were made.
III. Executive Director Report
- Wendy shared, that, as some Commission terms end, her Executive Director Report reflects the work done to date since last year’s Update of the Strategic Plan. Wendy provided a mid-year update on the work to address our increased areas of focus for the Strategic Plan Goals.
- Wendy thanked Siddiq Kilkenny, Claire Knox, and Kate Green for their service. Their terms end on Feb. 3, 2014. Claire Knox and Kate Green will continue serving on the Commission’s Early Childhood Care and Education Subcommittee. Kate Green and Claire Knox shared that it has been satisfying to serve on the First 5 Humboldt Commission. They both feel that a lot was accomplished, and that First 5 Humboldt is modeling the consensus process in terms of what is possible to accomplish. It has been a positive experience for both.
- We are celebrating the 15-year passage of Proposition 10. All founding, former, and current Commissioners are invited to a breakfast gathering on March 6th at the Wharfinger. Invitations will be mailed to Commissioners in the near future.
- The red folder was routed, which included Thank You notes for “Safe Surrender” sites, information about the Governor’s Budget, information about the Children Now report card, and information about the Robert Wood Johnson Foundation report.
IV. Approval of Minutes: Commission Meeting Minutes of December 19, 2013
Commissioner Lyons requested a correction on page 4 of the meeting minutes of 12/19/13 under IX. Information Item: Betty Kwan Chinn Day Center.
ACTION: The minutes of 12/19/13 were approved with the correction.
V. Consent Calendar:
A. November 2013 Postings
ACTION: The November 2013 postings were approved as presented.
VI. Action Item: Social Media Policy
The Social Media Policy was reviewed at prior Commission meetings and input was given on the language of the Policy.
Wendy reported she had feedback from Hillary Beyer, Cameron Mull, and Lisa Henninger on the Social Media Policy for First 5 Humboldt funded programs, Wendy will develop a 1-pager, user-friendly version of the Social Media Policy. Commissioner Knox said that photos of children should not be posted on the web without photo releases, and that “quotes” should not be posted without permission.
Commissioners reviewed the Social Media Policy and provided input about further clarifying who will be impacted by the Social Media Policy. Only a small section of the Social Media Policy will impact First 5 Humboldt funded programs. The Social Media Policy is mostly for internal use. Social Media language will be added in the Agreements with First 5 Humboldt funded programs. County Counsel will draft the Social Media language for the Agreements.
Wendy was instructed to follow up with County Counsel if a law exists about postings in relation to using public money. In addition, Wendy was asked to develop implementation guidelines about Social Media postings, to be approved by the Executive Committee.
ACTION: Commissioners approved the Social Media Policy, with the assumption of implementation guideline language approved by the Executive Committee.
VII. Action Item: Betty Kwan Chinn Day Center
In November 2013, some Commissioners attended the opening of the Betty Kwan Chinn Day Center, and in December 2013, some Commissioners were provided with tours of the Day Center. Commissioners received the proposal from Catholic Charities at the last meeting and gave input on the job description for the Children & Families Program Coordinator.
Catholic Charities revised the job description and the Evaluation Plan was developed. Funds are allocated in the Safety Net budget for this project.
Jennielynn Holmes and Chuck Fernandez gave an update on the Day Center and their commitment to provide services for children age 0-5 and their families. In addition, progress has been made with the Day Center providing an After-School Program, which opens on January 27th; the Mobile Medical Clinic is providing onsite medical services on Mondays; and a partnership with Walgreens has been established to provide medications free of charge to some people.
Commissioners reviewed the revised job description and the Evaluation Plan. The data collection for the Evaluation Plan was discussed. Commissioners talked about stable housing for the homeless population, the recently released “Homeless Point in Time” count, the Triple P program, and the matching funds for the Day Center. Commissioner Swartz recommended that Catholic Charities connect with Youth Educational Services (YES) at Humboldt State University.
The following recommendations for approval were presented:
- Approve funding in the amount of $50,000 for the proposal from Catholic Charities of the Diocese of Santa Rosa to support a Children and Family Program Coordinator at the Betty Kwan Chinn Day Center to oversee programs for children age 0 – 5 and their families, including pregnant and parenting teens.
- Approve the Evaluation Plan for the project as presented.
- Authorize the Executive Director to execute a one-year agreement for the project between First 5 Humboldt and Catholic Charities of the Diocese of Santa Rosa.
ACTION: Commissioners approved the recommendations, as presented.
VIII. Discussion Item: Commission Officers
Per the Commission’s Bylaws, at the January Commission meeting officers for the Commission are proposed, and at a subsequent meeting, nominees are selected by Commissioners. Currently, Commissioners Lovelace and Green hold the co-chair positions and Commissioner Buckley the chair-elect position. Commissioners nominated Ovieda Elliott and Mark Lovelace as co-chairs and Susan Buckley as chair-elect for 2014. The selection of Commission Officers will be an Action Item at the next meeting.
IX. Discussion Item: The Pacific North West Child Trauma Institute
Commissioners received information about forming a Pacific North West Child Trauma Institute at Humboldt state University at the last meeting. A draft concept paper was reviewed and input was given. The concept paper was updated and additions/changes were made.
Commissioners reviewed the updated draft concept paper and the additions/changes made to the concept paper. Wendy shared that she briefed Garry Eagles about the proposed Pacific North West Child Trauma Institute and he is interested in the potential of the concept.
Sheri Johnson announced that a chair for the Education Department at HSU has been hired and is very interested in collaborating. Dean Lee is very supportive and is committed in forming a partnership, and participating in a retreat to further discuss this project. Some Commissioners expressed interest in participating in a retreat with HSU. The Commission has worked with Humboldt State University in the past in forming the Masters of Social Work program, and has provided resources to start the program.
Currently, the Commission has $500,000 reserved for bridge loans to state-funded child care providers. The funds originally were set aside because of State budget delays in the past, but it is no longer needed for this effort. The Commission has an option to return the funds to the Sustainability Fund or to designate the funds to be encumbered for a new project. If the Commission is encumbering the funds for the formation of the Pacific North West Child Trauma Institute, it will enable Wendy to start conversations about soliciting contributions from other First 5 North West region counties to leverage funds.
Commissioners raised questions about the collaboration within the departments at Humboldt State University, given the historical divisions between departments; the size of the allocation for this project; the impact/outcomes/benefits for children age 0-5 and their families; the reality of graduating students not remaining in Humboldt County to contribute to the local workforce; the benefit for the community in Humboldt County as a whole; the concept for an “Institute;” and the physical location of the Institute at Humboldt State University (HSU).
Sheri Johnson introduced Denise Vanden Bos and shared that Denise joined HSU to help with collaboration efforts within the departments. Sheri explained that the Dean is very supportive of collaboration between and within the departments. With Dr. Perry’s presentation at HSU in May 2013, staff has had the opportunity to get together for ongoing conversations and to continue collaboration within HSU departments. Sheri said that the culture at HSU is shifting and that over the last few years more conversations between departments and individuals at HSU have developed. She shared that several departments are already working together in anticipation of this project.
Commissioner Knox pointed out that the creation of the Pacific North West Child Trauma Institute will benefit the whole community, since this project is considered not only for students at HSU, but for all professionals within the community. HSU’s intent is not to create a way to only train students, but to support professionals in the field and in the community. The 0-8 Mental Health Collaborative has been the driving force in bringing Dr. Perry to the North Coast, which has had a big impact on the professional community. Creation of the Pacific North West Child Trauma Institute would be a natural progression to provide opportunities to expand the education for professionals and students in the field. Commissioner Lovelace said he approved the idea in concept, but had a lot of questions/reservations, due to the size of the allocation for the project. Commissioner Buckley questioned the term “Institute.” Commissioner Knox explained that by using this term, it is more flexible in becoming a community-wide system, and does not require certain academic requirements. In naming it a “Center,” it would be more academically restrictive and would be considered a physical context/foundation for students. Commissioner Buckley also questioned the size of the allocation for this proposal.
Wendy explained that reserving the allocation for the Pacific North West Child Trauma Institute is a placeholder to work on a concept for creating the Institute. Funds would not be released until a viable plan is in place and contributions from other entities are committed.
This Agenda item will be continued at the next meeting.
X. Information Item: Children’s Budget
Due to time constraints, this Agenda Item was deferred to the next meeting.
The meeting was adjourned at 10:05 am.
Thursday, February 20, 2014
8 am to 10 am
First 5 Humboldt Office
Chair: Ovieda Elliott
Minutes compiled by: Andrea Sousa, Executive Secretary, First 5 Humboldt, 1012 - 2nd Street, Eureka, 95501
Wednesday, March 19, 2014; 5 – 7 pm, Humboldt Area Foundation, Emmerson Room
Thursday, April 17, 2014; 8 - 10:30 am, First 5 Humboldt Office
Wednesday, May 21, 2014; 5 – 7:30 pm, location TBD
Wednesday, June 18, 2014; 5 – 7 pm, location TBD
Commission Retreat, July 2014 Day/time/location TBD
Wednesday, Aug. 20, 2014; 5 – 7 pm, location TBD
Thursday, Sept. 18, 2014; 8 – 10 am, First 5 Humboldt Office
Tuesday, Oct. 21, 2014; 5 - 6:30 pm, location TBD
Wednesday, Nov. 19, 2014; 5 – 7 pm, location TBD
Thursday, Dec. 18, 2014; 8 – 10 am, location TBD